AR and Billing Specialist

JAN X-Ray Services Inc.; Marlboro Township (NJ); On-site; USD 28,000 - 34,000; Full time

Benefits offered by this job

Benefits

Paid time off

Job summary

JAN X-Ray Services Inc. in Marlboro Township, NJ is seeking an AR and Billing Specialist to support invoice processing, time entry, and client billing. This full-time role offers benefits and paid time off in a unionized environment.

The position requires at least 2 years of invoicing or timesheet entry experience and familiarity with NetSuite. Associates degree is required, and proficiency with MS Office is expected.

Qualifications

• Minimum 2 years invoicing and/or timesheet entry.
• Experience with NetSuite highly preferred.
• Experience working in a unionized environment preferred.
• Associates Degree required.

Responsibilities

• Perform ADP time entry and project coding for all operations employees with accurate data submission and correct collective bargaining agreement application.
• Quality control review of field documentation for invoicing per company and client requirements.
• Weekly NetSuite entry of all billable items to capture billing and client rates.
• Timely submission of invoices to clients via mail, email, and portals with validation of acceptance.
• Coordinate service order setup requests with Finance for timely issuance.
• Generate simple project data reports upon management or client request.

Skills

MS Office Suite

Data mining

Root-cause analysis

Detail oriented

Organizational skills

Multi-tasking

Problem-solving

Education

Associates Degree

Tools

NetSuite

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

AR and Billing Specialist

Regular Full-Time Indirect Marlboro Township, NJ, US

4 days ago Requisition ID: 1041

Salary Range: $20.00 To $25.00 Hourly

JANX is a well-established company and leads the market in highly specialized non-destructive testing and inspection services. JANX is located in the center of numerous unique industries which provides our employees with a wide range of experience.

We provide NDT, new construction, maintenance, and inspection services in all aspects of the oil and gas industries, including exploration, transmission, refining, storage facilities, and all oil related support industries.

We have an opening for a new AR and Billing Specialist in our NJ office! This is a full time position with benefits and paid time off.

POSITION PURPOSE

• The purpose of the Operations Coordinator is to support all operational departments by service order set-up, timesheet entry, paperwork validation and various other responsibilities to ensure accurate and timely payroll entry and client invoicing.

DUTIES AND RESPONSIBILITIES

• Perform the ADP time entry and project coding for all operational employees in preparation for manager approval, with absolute assurance over data submission, coding accuracy, and correct application of the Collective Bargaining Agreement.
• Perform quality control review of all field documentation including but not limited to timesheets, reader sheets, customer specific backup, and other required paperwork to support documentation is correct for invoicing per company and client requirements.
• Weekly entry into NetSuite of all billable items including labor and materials to ensure all billing is captured accurately and the correct client rates are applied.
• Timely client submission of all invoices per client requirements including via mail, email, and client portals. Validation of submission and acceptance of all invoices by clients.
• Coordinate and assist with service order set up requests by validating current service order, requesting new service orders per Company NetSuite guidelines; working with Finance team for timely service order issuance.
• Responsible for the generation of simple project data reports upon the request of management or clients.

KNOWLEDGE AND SKILLS

• Must have working knowledge of MS Office Suite of products.
• Ability to review and understand field paperwork and how it relates to client contract and billing requirements.
• Ability to data mine and apply root-cause analysis.
• Detail orientated, and deadline driven.
• Strong organizational, multi-tasking, and problem-solving skills.

EDUCATION AND WORK EXPERIENCE

• Minimum 2 years of applicable experience in invoicing and/or timesheet entry.
• Experience with NetSuite highly preferred.
• Experience working in a unionized environment preferred.
• Associates Degree required.