Accounts Receivable Clerk

Randstad USA; Westville (NJ); On-site; USD 34,000 - 39,000; Full time

Job summary

Randstad USA is hiring a detail-oriented Accounts Receivable & Billing Specialist for an on-site, full-time role in New Jersey. Responsibilities include handling the full AR cycle from invoicing and payment application to collections and account reconciliation.

The position requires 4 years of AR experience and a High School education, with proficiency in QuickBooks. Employee benefits and a comprehensive compensation package are provided; salary ranges from $25 to $28 per hour, depending on

Qualifications

• High School education required.
• 4 years of experience in accounts receivable or related field.
• Experienced in handling billing, invoices, and collections.

Responsibilities

• Prepare, verify, and process customer invoices using orders, POs, and shipping records.
• Submit invoices to customers via email or portals.
• Post and apply customer payments (ACH, checks, wire, credit cards) and research unapplied receipts.
• Issue credits, adjustments, and tax-exemption updates as needed.
• Monitor AR aging, contact customers on past-due balances, document settlements.
• Resolve billing disputes with Sales, Shipping, Service, and Accounting teams.

Skills

Accounts Receivable

Maintaining Records

Education

High School

Tools

QuickBooks

Job description

We are seeking a detail-oriented, full-time Accounts Receivable & Billing Specialist to join our team. In this on-site role, you will own the full AR cycle—from processing customer invoices and applying payments to managing collections, resolving account discrepancies, and maintaining accurate financial records.

salary: $25 - $28 per hour

shift: First

work hours: 8 AM - 4 PM

education: High School

Responsibilities

• Prepare, verify, and process customer invoices using sales orders, POs, freight costs, and shipping/service records.
• Submit and email invoices and documentation directly to customers or through required customer portals.
• Post and apply customer payments (ACH, checks, wire, credit cards) and research unapplied receipts or discrepancies.
• Issue authorized customer credits, adjustments, and tax-exemption record updates.
• Monitor AR aging reports, contact customers via phone/email regarding past-due balances, and log payment commitments.
• Identify billing disputes and coordinate with Sales, Shipping, Service, and Accounting departments to resolve them.
• Escalate delinquent accounts to management and assist in setting credit holds or revised payment terms.
• Update customer account details, including billing addresses, AP contacts, payment terms, and portal setups.
• Process transactions in Fishbowl Inventory and QuickBooks, ensuring data transfers between systems are fully reconciled.
• Maintain organized electronic records, customer correspondence logs, and supporting audit documentation.
• Provide routine AR aging reports and collection updates to management.
• Assist with month-end AR reconciliations, audit requests, and general accounting administrative duties.
• Handle customer AP inquiries professionally while upholding strict financial confidentiality and internal controls.

Skills

• Accounts Receivable
• QuickBooks
• Maintaining Records

Qualifications

• Years of experience: 4 years
• Experience level: Experienced

Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact [e-mail].

Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).

This posting is open for thirty (30) days.

Experience

• Experienced
• 4 years

Education

• High School (required)