AP/AR Specialist - Administrative Assistant

CARABETTA COMPANIES; Meriden (CT); On-site; USD 54,000 - 67,000; Full time

Benefits offered by this job

Medical, Dental, and Vision Insurance

401(k) with Company Match

Paid Time Off

Paid Holidays

Equal Opportunity Employer

Job summary

J&J Bros – A Carabetta Company in Meriden, CT is seeking an AP/AR Specialist to join our team. The role focuses on supporting accounts payable, accounts receivable, billing, bookkeeping, and day-to-day operations with accuracy and reliability.

The ideal candidate has experience with AP/AR, QuickBooks, and strong organizational skills to manage financial records in a fast-paced office environment. This is an in-person position based in Meriden, CT.

Qualifications

• Experience in AP and AR is required.
• QuickBooks proficiency is required.
• Office suite skills including Excel, Word, Outlook.

Responsibilities

• Process and maintain AP transactions including invoices and vendor payments.
• Process AR transactions including customer invoices and payments.
• Enter and maintain financial data in QuickBooks.
• Prepare invoices for accuracy and coding.
• Reconcile vendor statements and customer accounts.
• Assist with monthly reconciliations and reporting.
• Maintain organized electronic and paper financial records.
• Provide accounting and administrative support.

Skills

Accounts Payable

Accounts Receivable

QuickBooks

Microsoft Excel

Attention to detail

Tools

QuickBooks

Job description

AP/AR Specialist - Administrative Assistant

2 days ago Requisition ID: 1090

Salary Range: $26.00 To $32.00 Hourly

J&J Bros – A Carabetta Company is seeking a detail-oriented and organized AP/AR Specialistto join our team. This position will play an important role in supporting the company’s Accounts Payable, Accounts Receivable, billing, bookkeeping, and day-to-day operations.

The ideal candidate will have prior experience with AP/AR and QuickBooks, strong attention to detail, and the ability to manage financial records and multiple priorities in a fast-paced office environment. This is an in-person position based in Meriden, CT.

Responsibilities

Responsibilities include, but are not limited to:

Process and maintain Accounts Payable (AP) transactions, including invoices, bills, and vendor payments

Process and maintain Accounts Receivable (AR) transactions, including customer invoices, payments, and account records

Enter and maintain accurate financial information in QuickBooks

Prepare, review, and process invoices for accuracy and proper coding

Monitor outstanding receivables and assist with follow-up on past-due accounts

Reconcile vendor statements, customer accounts, and financial records

Assist with monthly account reconciliations and financial reporting

Maintain accurate and organized electronic and paper financial records

Perform data entry with a high degree of accuracy

Communicate with vendors and customers regarding invoices, payments, and account questions

Assist with expense tracking, purchase orders, and other accounting-related documentation

Maintain confidentiality of company, customer, vendor, and financial information

Provide general administrative and accounting support to the office and management team

Answer and direct phone calls and assist visitors as needed

Perform other accounting and administrative duties as assigned

Qualifications

Previous experience in Accounts Payable and Accounts Receivable is required

QuickBooks experience is required

Previous administrative, bookkeeping, or accounting office experience preferred

Strong understanding of basic accounting principles and financial recordkeeping

Proficiency with Microsoft Office, particularly Excel, Word, and Outlook

Strong attention to detail and accuracy

Excellent organizational and time management skills

Strong written and verbal communication skills

Ability to maintain confidentiality and handle sensitive financial information

Ability to work independently while also collaborating effectively with a team

Ability to multitask, prioritize responsibilities, and meet deadlines in a fast-paced environment

Dependable, professional, and punctual

What We Offer

J&J Bros offers a competitive compensation and benefits package, including:

Medical, Dental, and Vision Insurance

401(k) with Company Match

Paid Time Off

Paid Holidays

Opportunity to grow within the company

J&J Bros is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive workplace for all employees.