Senior Billing Specialist

The Axel Group, LLC; Wall (SD); On-site; USD 75,000 - 95,000; Full time

Benefits offered by this job

Medical, Dental, and Vision Insurance

401(k) Retirement Plan with Employer Matching

Individual and Dependent Life Insurance

Short and Long-Term Disability Insurance

Job summary

A well-established engineering and environmental services firm is seeking a Senior Project Billing Specialist for their Accounting Department. This full-time position involves preparing and processing high-volume project billings, interpreting public contracts, and ensuring compliance with billing standards. The ideal candidate will have over 5 years of experience in project billing, proficiency in Microsoft Excel, and familiarity with New Jersey public-sector contracts. The role offers a stable work environment with comprehensive benefits and strong growth opportunities.

Qualifications

• 5+ years of experience in high-volume project billing within an engineering context.
• Experience billing projects for NJDOT and NJTPA.
• Familiarity with public agency audit requirements.

Responsibilities

• Prepare, review, and process high-volume monthly project billings.
• Monitor project budgets and contract balances.
• Coordinate with Project Managers to resolve billing issues.

Skills

High-volume project billing

Proficiency in Microsoft Excel

Experience with public-sector contracts

Mentoring junior staff

Education

Associate's or Bachelor's degree in Accounting

Tools

Deltek VantagePoint

Job description

Our client, a well-established multidisciplinary engineering and environmental services firm in

Wall Township, NJ, is seeking a Senior Project Billing Specialist to join their Accounting

Department. With over 50 years of delivering infrastructure, utilities, telecommunications, land

development, and public-sector engineering solutions across New Jersey, this firm offers a

stable, collaborative environment with a comprehensive benefits package and strong

opportunities for growth. This is a full‑time, direct hire position.

• Prepare, review, and process high-volume monthly project billings for public-sector
• Interpret and apply public contracts, task orders, amendments, and fee schedules to
• ensure accuracy and compliance
• Set up projects in the accounting system in accordance with contractual terms, billing
• rates, and authorization limits
• Monitor project budgets and contract balances to support accurate billing
• Perform monthly project budget reconciliations and resolve discrepancies as needed
• Coordinate closely with Project Managers to research and resolve billing questions,
• contract issues, and client inquiries
• Prepare and assist with ad hoc billing and project‑related reports
• Enter and review project expenses and billing data on a weekly basis
• Support accounts receivable collection efforts by responding to invoice questions and
• Maintain complete and accurate billing records to support audits and agency reviews
• Identify opportunities to improve billing processes and internal controls
• 5+ years of experience in high-volume project billing within an engineering or
• Proficiency in Microsoft Excel, including VLOOKUPs
• Proven experience reading, interpreting, and applying public‑sector contracts
• Direct billing experience with New Jersey counties, preferably Monmouth and Middlesex
• Counties
• Experience billing projects for NJDOT and NJTPA
• Prior experience supporting transportation or infrastructure projects
• Familiarity with public agency audit requirements and billing documentation standards
• Experience mentoring or supporting junior billing staff
• Experience with Deltek VantagePoint highly preferred
• Associate's or Bachelor's degree in Accounting or related field
• Medical, Dental, and Vision Insurance
• 401(k) Retirement Plan with Employer Matching and Roth 401(k) Option
• Individual and Dependent Life Insurance
• Short and Long‑Term Disability Insurance