Approvals and Standing Orders Receiving Specialist

UNIVERSITY OF OKLAHOM; Norman (OK); On-site; USD 12,000 - 21,000; Full time

Job summary

University of Oklahoma is seeking a detail-oriented Approvals and Standing Orders Receiving Specialist in the Acquisitions Department. You will coordinate processing of monograph receipts and payments for approval plans and standing orders, and serve as a liaison with vendors and library staff.

The role requires strong Microsoft Office skills, accuracy, and the ability to work independently or with a team in a deadline-driven environment.

Qualifications

• High School diploma or GED is required.
• At least 12 months of office/clerical or administrative support experience preferred.
• Proficient with Microsoft Office (Outlook, Excel, Word) and general office procedures.

Responsibilities

• Coordinate processing of monograph receipts and payments for approval plans and standing orders.
• Liaise with Acquisitions, libraries, and vendors regarding order status and invoice discrepancies.
• Reconcile materials received and invoice accuracy; back-up inputting invoices into Laserfiche.

Skills

Office procedures

Office and customer service

Microsoft Office Suite

Interpersonal skills

Independent & team work

Time management

Detail oriented

Multitasking & organization

Stress management

Verbal & written communication

Education

High School diploma or GED

12 months office/clerical experience

Tools

Microsoft Office Suite

Job description

Pay Range:Targeted salary up to $15.00 per hour, based on experience

Benefits Eligible:Yes

Work Schedule:Monday – Friday, 8:00 a.m. to 5:00 p.m.

Travel:Not required

Position Introduction:

Working in the University Libraries' Acquisitions Department, the Approvals and Standing Orders Receiving Specialist coordinates the processing of all monograph (book) receipts and payments for approval plans, receiving, and processing payment for monographic standing orders and microforms. The position serves as a liaison between the Acquisitions Department and other library departments, branch libraries, and vendors concerning status of orders. Position corresponds with vendors and reconciles any discrepancies of materials received and/or inaccuracies of invoices. Serves as backup to the Senior Administrative Support Specialist, inputting invoices into Laserfiche.

The successful candidate will be required to have the following skills:

• Working knowledge of office procedures
• General office and customer service skills
• Working knowledge of Microsoft Office Suite (Outlook, Excel, and Word)
• Excellent interpersonal skills
• Ability to work independently and as a team player
• Ability to complete tasks in an efficient and timely manner
• Must be detail oriented for accuracy of data and information
• Ability to multitask, be organized, and self-motivated
• Ability to work in stressful situations
• Ability to communicate verbally and in writing

View full job description

Required Education and Experience:

• High School diploma or GED.
• 12 months office, clerical or administrative support experience.

Hiring Contingent Upon a Background Check: Yes