Monographs Approvals & Standing Orders Specialist

UNIVERSITY OF OKLAHOM; Norman (OK); On-site; USD 12,000 - 21,000; Full time

Job summary

University of Oklahoma is seeking a detail-oriented Approvals and Standing Orders Receiving Specialist in the Acquisitions Department. You will coordinate processing of monograph receipts and payments for approval plans and standing orders, and serve as a liaison with vendors and library staff.

The role requires strong Microsoft Office skills, accuracy, and the ability to work independently or with a team in a deadline-driven environment.

Qualifications

• High School diploma or GED is required.
• At least 12 months of office/clerical or administrative support experience preferred.
• Proficient with Microsoft Office (Outlook, Excel, Word) and general office procedures.

Responsibilities

• Coordinate processing of monograph receipts and payments for approval plans and standing orders.
• Liaise with Acquisitions, libraries, and vendors regarding order status and invoice discrepancies.
• Reconcile materials received and invoice accuracy; back-up inputting invoices into Laserfiche.

Skills

Office procedures

Office and customer service

Microsoft Office Suite

Interpersonal skills

Independent & team work

Time management

Detail oriented

Multitasking & organization

Stress management

Verbal & written communication

Education

High School diploma or GED

12 months office/clerical experience

Tools

Microsoft Office Suite

Job description

University of Oklahoma is seeking a detail-oriented Approvals and Standing Orders Receiving Specialist in the Acquisitions Department. You will coordinate processing of monograph receipts and payments for approval plans and standing orders, and serve as a liaison with vendors and library staff.

The role requires strong Microsoft Office skills, accuracy, and the ability to work independently or with a team in a deadline-driven environment.