Approvals and Standing Orders Receiving Specialist

University of Oklahoma; Norman (OK); On-site; USD 17,000 - 21,000; Full time

Job summary

The University of Oklahoma Libraries in Norman is seeking an Approvals and Standing Orders Receiving Specialist to coordinate the processing of monograph receipts and payments for approval plans and standing orders.

The role acts as a liaison between the Acquisitions Department and vendors, reconciles discrepancies, and handles backup invoice input into Laserfiche. A high school diploma or GED and 12 months of general office experience are required.

Qualifications

• High School diploma or GED.
• 12 months office, clerical or administrative support experience.
• Detail oriented with accurate data handling.
• Ability to multitask and work well in a team.

Responsibilities

• Coordinate processing of monograph receipts and payments for approval plans and standing orders.
• Serve as liaison between Acquisitions and vendors; reconcile discrepancies.
• Input invoices into Laserfiche as backup.
• Communicate status of orders to internal departments and vendors.

Skills

Office procedures

Customer service

Microsoft Office Suite

Interpersonal skills

Multitask

Detail oriented

Written & verbal communication

Independent work

Education

High School diploma or GED

Tools

Laserfiche

Job description

Pay Range: Targeted salary up to $15.00 per hour, based on experience

Benefits Eligible: Yes

Work Schedule: Monday – Friday, 8:00 a.m. to 5:00 p.m.

Travel: Not required

Position Introduction

Working in the University Libraries' Acquisitions Department, the Approvals and Standing Orders Receiving Specialist coordinates the processing of all monograph (book) receipts and payments for approval plans, receiving, and processing payment for monographic standing orders and microforms. The position serves as a liaison between the Acquisitions Department and other library departments, branch libraries, and vendors concerning status of orders. Position corresponds with vendors and reconciles any discrepancies of materials received and/or inaccuracies of invoices. Serves as backup to the Senior Administrative Support Specialist, inputting invoices into Laserfiche.

The successful candidate will be required to have the following skills:

• Working knowledge of office procedures
• General office and customer service skills
• Working knowledge of Microsoft Office Suite (Outlook, Excel, and Word)
• Excellent interpersonal skills
• Ability to work independently and as a team player
• Ability to complete tasks in an efficient and timely manner
• Must be detail oriented for accuracy of data and information
• Ability to multitask, be organized, and self-motivated
• Ability to work in stressful situations
• Ability to communicate verbally and in writing

Required Education and Experience

• High School diploma or GED.
• 12 months office, clerical or administrative support experience.

Hiring Contingent Upon a Background Check: Yes