Acquisitions Receiving Specialist - (496826 )

University of Houston; Houston (TX); On-site; USD 25,000 - 28,000; Full time

Job summary

University of Houston is seeking an Acquisitions Receiving Specialist to coordinate daily operations for library materials, including print and subscription resources, in the Ex Libris Alma system.

The role involves training and coordinating library specialists and student workers, managing bibliographic records, and assisting with purchasing and subscription stewardship. A Bachelor’s degree is required and prior acquisitions experience is preferred.

Qualifications

• Bachelor’s degree is required.
• Experience providing acquisitions-related library services is preferred.
• Experience with receiving ordered inventory in a library or retail context is a plus.
• Experience using library systems such as Ex Libris Alma is beneficial.

Responsibilities

• Coordinate receipt of print materials and subscription resources in the library management system.
• Collaborate with department members to handle receiving scenarios and special handling requirements.
• Develop and maintain documentation for receiving workflows for firm orders, standing orders, and continuing resources.
• Review bibliographic records and submit work orders for cataloging or processing as needed.
• Coordinate with Resource Management and Metadata units for binding or special projects.
• Distribute interlibrary loan materials to appropriate recipients.
• Assist with acquisitions-related duties, including purchasing and subscription stewardship.

Skills

Adaptability

Problem-solving

Cross-functional teamwork

Independent work

Education

Bachelor’s degree

Tools

Ex Libris Alma

Job description

Department: UniversityLibraries Salary: $18.32-$20.60

Description

Coordinates the daily operations of a library function or program such as serial ordering, reference processing, special collections, electronic publications, information services, and so forth.

• Performs reference work using subject expertise or general resource material.
• Trains and coordinates the work activities of library specialists, library assistants, and/or student workers.
• Interprets and teaches use of basic indexes, directories, guides, files and catalogs.
• Receives and processes reserves and library loan requests.
• Compiles book lists and bibliographies; reviews books and other material in areas of subject expertise.
• Participates in the preparation, maintenance and updating of policies and procedures for functional area.
• May teach electronic research classes to new and experienced library users.
• Performs other job-related duties as assigned.

The Acquisitions Receiving Specialist performs a wide range of tasks related to the receipt of library materials in a variety of print and media formats. These routines and workflows require attention to quality and detailed record management within a variety of vendor and local systems.

Duties

• Manage receipt of print materials and other physical one-time and subscription resources in the library management system, Ex LibrisAlma.
• Work closely with department team members to anticipate and quickly respond to a variety of receiving scenarios or special handling requirements.
• In coordination with supervisor and Collections Strategies and Discovery colleagues, develop and maintain documentation for receiving workflows for firm orders, standing orders, and continuing resources.
• Review bibliographic records associated with orders; submit work orders for cataloging or processing as needed.
• Coordinate with colleagues in the Resource Management and Metadata unit to process materials for binding or other special projects.
• Accurately and efficiently distribute other materials delivered to the department, such as interlibrary loan packages for Resource Sharing.
• Assist with other acquisitions-related duties as assigned and in collaboration with department team members, including some purchasing and subscription stewardship tasks.

Required Qualifications

• Bachelor’s degree

Preferred Qualifications

• Experience providing acquisitions-related library services
• Experience with receiving ordered inventory in a library or retail context
• Experience in using library systems, such as Ex Libris Alma

Knowledge, Skills, and Abilities

• Adaptability and flexibility in managing tasks to meet changes in procedures, processes, and technology
• Sound judgment and effective, independent problem-solving and decision-making skills
• Demonstrated ability to work well in cross-functional teams and with colleagues across departments
• Ability to work independently with minimal oversight on a day-to-day basis

Directly relevant experience will be considered in lieu of education.

MQ: Requires the ability and knowledge for analysis and interpretation of procedures, policies and practices attainable through specific education and/or training programs in a specialty or technical field. Advanced vocational or electronic skills or a basic knowledge of a professional field is required. An Associate's degree or certification/licensing in a technical specialty program of over 18 months and up to 3 years duration are characteristic of this field. Requires a minimum of one (1) year of directly job-related experience.

All positions at the University of Houston-System are security-sensitive and will require a criminal history check.

The University of Houston System and its universities are EqualOpportunity Institutions. Everyone is encouraged to apply.