Apprentice Programs Administrative Coordinator

TNT-Crane-; Houston (TX); On-site; USD 38,000 - 52,000; Full time

Job summary

TNT Crane & Rigging Inc. in Houston seeks an organized Administrative Assistant to support the Training Department. You will register apprentices, track OJT hours, and coordinate training classes, instructors, facilities, and materials.

Ideal candidates bring strong interpersonal and written communication skills, MS Office proficiency, and the ability to manage multiple tasks while maintaining accurate records and deadlines.

Qualifications

• High School diploma or GED required.
• Experience coordinating schedules, events, or internal programs.
• Prior administrative support, office coordination, training administration, or related experience.
• Excellent interpersonal and written/verbal communication with diverse stakeholders.
• Strong organization skills with ability to manage multiple projects.
• Attention to detail and record-keeping accuracy.
• Proficiency in Microsoft Office (Word, Excel, Outlook) and ability to learn tracking systems.
• Ability to read, interpret, and write reports in English.
• Ability to prioritize, organize, and meet deadlines.
• Typing minimum 45 words per minute.

Responsibilities

• Registers apprentices and maintains apprentice records in RAPIDS.
• Tracks OJT hours, certifications, and progress toward completion.
• Coordinates and schedules training classes, instructors, facilities, and materials.
• Serves as point of contact for the Training Department with internal inquiries.
• Maintains training department files, certification records, and compliance docs.
• Collects training feedback, maintains participation records, and summarizes results for leadership.
• Prepares, duplicates, and distributes training materials, reports, rosters, sign-in sheets.
• Maintains training department office and supply inventory.
• Assists with tracking enrollment status and documentation deadlines.

Skills

Interpersonal communication

Written & verbal communication

Organization / multitasking

Typing 45 wpm

Microsoft Office

Education

High School diploma or GED

Tools

RAPIDS system

Microsoft Office Suite

Job description

TNT Crane & Rigging Inc. in Houston seeks an organized Administrative Assistant to support the Training Department. You will register apprentices, track OJT hours, and coordinate training classes, instructors, facilities, and materials.

Ideal candidates bring strong interpersonal and written communication skills, MS Office proficiency, and the ability to manage multiple tasks while maintaining accurate records and deadlines.