AP & Travel Analytics Analyst I

Pima-Community-College; Tucson (AZ); On-site; USD 52,000 - 76,000; Full time

Job summary

Pima Community College seeks an Accounts Payable and Travel Analyst 1 to oversee disbursement functions, ensuring compliant vendor payments, employee travel reimbursements, and grant transactions. The role also acts as the functional administrator for automated expense software (Concur) and troubleshoots system errors.

The analyst processes invoices, codes to GL accounts, and executes weekly disbursements while performing reconciliations and travel expense audits.

Qualifications

• Bachelor’s degree in Accounting, Finance, or a closely related field.
• Up to one year of related experience in accounting or finance.
• An equivalent combination of certification, education and experience.

Responsibilities

• Processes vendor invoices, check requests, and contract payments using three-way matching (PO, receiving report, invoice).
• Codes transactions accurately to GL accounts, departments, and restricted grant accounts.
• Prepares and executes weekly disbursements via ACH, checks, and wire transfers.
• Resolves vendor statement discrepancies, unapplied credits, duplicates, and tax issues.
• Conducts compliance audits on travel requests, expense reports, and travel card transactions.
• Flags non-compliant reimbursements and missing documentation with employees and approvers.
• Troubleshoots system errors and trains staff on automated expense management (Concur).
• Performs monthly reconciliations for AP aging, travel advances, and GL accounts.
• Monitors state prompt-payment requirements and assists with year-end reporting.
• Recommends updates to travel guides and AP workflows for efficiency.

Skills

Data analysis

Analytical thinking

Communication skills

Problem solving

Attention to detail

Time management

Customer service

Education

Bachelor’s degree in Accounting or Finance

Tools

Concur

Job description

Pima Community College seeks an Accounts Payable and Travel Analyst 1 to oversee disbursement functions, ensuring compliant vendor payments, employee travel reimbursements, and grant transactions. The role also acts as the functional administrator for automated expense software (Concur) and troubleshoots system errors.

The analyst processes invoices, codes to GL accounts, and executes weekly disbursements while performing reconciliations and travel expense audits.