Analyst 1: Accounts Payable and Travel

Pima-Community-College; Tucson (AZ); On-site; USD 52,000 - 76,000; Full time

Job summary

Pima Community College seeks an Accounts Payable and Travel Analyst 1 to oversee disbursement functions, ensuring compliant vendor payments, employee travel reimbursements, and grant transactions. The role also acts as the functional administrator for automated expense software (Concur) and troubleshoots system errors.

The analyst processes invoices, codes to GL accounts, and executes weekly disbursements while performing reconciliations and travel expense audits.

Qualifications

• Bachelor’s degree in Accounting, Finance, or a closely related field.
• Up to one year of related experience in accounting or finance.
• An equivalent combination of certification, education and experience.

Responsibilities

• Processes vendor invoices, check requests, and contract payments using three-way matching (PO, receiving report, invoice).
• Codes transactions accurately to GL accounts, departments, and restricted grant accounts.
• Prepares and executes weekly disbursements via ACH, checks, and wire transfers.
• Resolves vendor statement discrepancies, unapplied credits, duplicates, and tax issues.
• Conducts compliance audits on travel requests, expense reports, and travel card transactions.
• Flags non-compliant reimbursements and missing documentation with employees and approvers.
• Troubleshoots system errors and trains staff on automated expense management (Concur).
• Performs monthly reconciliations for AP aging, travel advances, and GL accounts.
• Monitors state prompt-payment requirements and assists with year-end reporting.
• Recommends updates to travel guides and AP workflows for efficiency.

Skills

Data analysis

Analytical thinking

Communication skills

Problem solving

Attention to detail

Time management

Customer service

Education

Bachelor’s degree in Accounting or Finance

Tools

Concur

Job description

The Accounts Payable and Travel Analyst 1 performs analytical oversight, auditing, and systems support for the college’s disbursement functions. This role ensures vendor payments, employee travel reimbursements, and grant-funded transactions comply with college policies, state regulations, and tax guidelines to prevent audit exceptions. Additionally, the Analyst serves as a main point of contact and functional administrator for automated expense software (e.g., \"Concur\")—troubleshooting system errors, updating routing rules, and training faculty and staff.

• Processes vendor invoices, check requests, and contract payments using three-way matching (PO, receiving report, invoice)
• Codes transactions accurately to appropriate GL accounts, departments, and restricted federal/state grant accounts
• Prepares and executes weekly disbursements via ACH, physical checks, and wire transfers
• Resolves vendor statement discrepancies, unapplied credits, duplicate billings, and tax issues
• Conducts analytical compliance audits on travel requests, expense reports, and travel card transactions to detect errors, ensure policy adherence, and maintain audit readiness
• Flags and resolves non‑compliant reimbursement requests and missing documentation directly with employees and department approvers
• Troubleshoots user system errors, assists with software configuration updates, and trains college faculty and staff on automated expense management systems (e.g., \"Concur\")
• Performs monthly reconciliations for AP aging reports, travel advances, and general ledger accounts
• Monitors state prompt-payment requirements to prevent interest charges and assists with year-end audit sampling and annual 1099/1042 reporting
• Recommends updates to travel user guides and AP workflows to improve administrative efficiency

Performs all other duties and responsibilities as assigned or directed by the supervisor

• Bachelor’s degree in Accounting, Finance, or a closely related field of study and
• Up to one year of related experience in accounting or finance

or

• An equivalent combination of certification, education and experience sufficient to successfully perform the essential duties of the job such as those listed above

Preferred:

• One to three years of related experience in accounting or finance

• Knowledge of regulatory compliance principles and practices
• Knowledge of administrative procedures and practices
• Knowledge of business management and fiscal practices
• Knowledge and application of organizational and time management principles
• Knowledge of internal and external customer service principles and practices
• Skill in analyzing data and drawing conclusions
• Skill in effective communication (both written and oral)
• Skill in problem solving
• Ability to apply analytical and critical thinking skills as well as draw conclusions and prepare accurate reports of results
• Ability to apply effective and accurate data entry and typing skills
• Ability to develop and maintain effective and positive working relationships