Analyst 1: Accounts Payable and Travel

Pima Community College; Tucson (AZ); On-site; USD 45,000 - 65,000; Full time

Job summary

Pima Community College in Tucson, AZ is seeking an Accounts Payable and Travel Analyst I to oversee disbursement functions, ensure vendor payments and travel reimbursements comply with policies, state regulations, and tax guidelines.

You will handle three-way matching, execute weekly disbursements by ACH, checks, and wires, troubleshoot Concur, and train staff while assisting with year-end reporting and audits.

Qualifications

• Bachelor's degree in Accounting, Finance, or a closely related field.
• Up to one year of related experience in accounting or finance.
• Equivalent combination of certification, education and experience.

Responsibilities

• Process vendor invoices, check requests, and contract payments using three-way matching.
• Prepare and execute weekly disbursements via ACH, checks, and wires.
• Resolve vendor statement discrepancies and tax issues.
• Conduct analytical audits of travel requests, expense reports, and travel card transactions.
• Troubleshoot Concur and train staff on automated expense systems.
• Perform monthly reconciliations for AP aging, travel advances, and GL accounts.
• Monitor state prompt-payment requirements and assist with year-end reporting.

Skills

Three-way matching

Accounts payable

Concur

Analytical thinking

Data analysis

Communication

Problem solving

Data entry

Team training

Education

Bachelor's degree in Accounting, Finance, or related field

Tools

Concur

Job description

The Accounts Payable and Travel Analyst 1 performs analytical oversight, auditing, and systems support for the college's disbursement functions. This role ensures vendor payments, employee travel reimbursements, and grant-funded transactions comply with college policies, state regulations, and tax guidelines to prevent audit exceptions. Additionally, the Analyst serves as a main point of contact and functional administrator for automated expense software (e.g., Concur)-troubleshooting system errors, updating routing rules, and training faculty and staff.

• Processes vendor invoices, check requests, and contract payments using three-way matching (PO, receiving report, invoice)Codes transactions accurately to appropriate GL accounts, departments, and restricted federal/state grant accounts
• Prepares and executes weekly disbursements via ACH, physical checks, and wire transfers
• Resolves vendor statement discrepancies, unapplied credits, duplicate billings, and tax issues
• Conducts analytical compliance audits on travel requests, expense reports, and travel card transactions to detect errors, ensure policy adherence, and maintain audit readiness
• Flags and resolves non-compliant reimbursement requests and missing documentation directly with employees and department approvers
• Troubleshoots user system errors, assists with software configuration updates, and trains college faculty and staff on automated expense management systems (e.g., Concur)
• Performs monthly reconciliations for AP aging reports, travel advances, and general ledger accounts
• Monitors state prompt-payment requirements to prevent interest charges and assists with year-end audit sampling and annual 1099/1042 reporting
• Recommends updates to travel user guides and AP workflows to improve administrative efficiency
• Performs all other duties and responsibilities as assigned or directed by the supervisor

Bachelor's degree in Accounting, Finance, or a closely related field of study and Up to one year of related experience in accounting or finance or An equivalent combination of certification, education and experience sufficient to successfully perform the essential duties of the job such as those listed above

Preferred

• One to three years of related experience in accounting or finance
• Knowledge of regulatory compliance principles and practices
• Knowledge of administrative procedures and practices
• Knowledge of business management and fiscal practices
• Knowledge and application of organizational and time management principles
• Knowledge of internal and external customer service principles and practices
• Skill in analyzing data and drawing conclusions
• Skill in effective communication (both written and oral)
• Skill in problem solving
• Ability to apply analytical and critical thinking skills as well as draw conclusions and prepare accurate reports of results
• Ability to apply effective and accurate data entry and typing skills
• Ability to develop and maintain effective and positive working relationships