AP & Supplier Operations Specialist

Authority Brands; Atlanta (GA); On-site; USD 55,000 - 70,000; Full time

Job summary

Authority Brands is seeking a detail-oriented Accounts Payable & Supplier Specialist to join our Finance team in Atlanta. This role manages the full AP cycle, maintains supplier data, and supports general accounting controls.

You will process invoices, reconcile statements, verify billing, and collaborate with internal teams and suppliers to resolve issues. Experience with ERP systems and OCR tools, strong Excel skills, and keen attention to detail are essential.

Qualifications

• 2+ years of experience in Accounts Payable, Supplier Maintenance, or General Accounting roles.
• Proficient in Microsoft Excel (pivot tables, lookups, data analysis).
• Experience with large ERP systems and OCR tools.
• Strong understanding of the AP process from invoice receipt to reconciliation.
• Exceptional attention to detail and organizational skills with the ability to multitask and meet tight deadlines.
• Excellent communication skills; comfortable engaging with internal stakeholders and external suppliers.
• Demonstrated ability to identify and implement process improvements.
• Ability to work effectively under pressure while maintaining accuracy and professionalism.

Responsibilities

• Manage the end-to-end AP process — from supplier service delivery and invoice submission to payment processing and reconciliation.
• Verify invoice accuracy, ensure proper coding, and process payments in accordance with supplier terms.
• Reconcile supplier statements to confirm all invoices are accounted for and paid correctly.
• Collaborate with internal departments to resolve invoice discrepancies or payment issues within established SLAs.
• Support process improvement initiatives to enhance efficiency and accuracy in AP workflows.
• Maintain and update supplier records in the ERP system, including new vendor setup, address and contact changes, and banking information updates.
• Perform supplier data validation, including direct calls to verify banking and contact details prior to releasing payments.
• Ensure compliance with company policies, internal controls, and regulatory requirements regarding supplier information.
• Partner with cross-functional teams to maintain accurate supplier master data and support audit requests as needed.
• Plan, organize, and coordinate activities of the general accounting function to ensure accurate and timely recording and reporting of financial results.
• Manage day-to-day operations of general ledger accounts, including accounts payable and purchases.
• Implement and monitor internal controls, including procurement approvals, inventory testing (counts and obsolescence), and disbursement oversight (petty cash, local bank accounts).
• Ensure data accuracy and consistency across all accounting functions.
• Maintain current and accurate accounting records and documentation.
• Manage accounting systems and implement enhancements to support business growth and expansion.
• Perform special projects and ad hoc responsibilities as assigned.
• Develop and maintain strong, collaborative relationships with functional and departmental leaders.
• Uphold all standards of performance and adhere to the company’s code of ethics.

Skills

Accounts Payable

Supplier maintenance

General accounting

Excel

ERP systems

OCR tools

Data accuracy

Communication

Process improvement

Tools

ERP systems

OCR tools

Job description

Authority Brands is seeking a detail-oriented Accounts Payable & Supplier Specialist to join our Finance team in Atlanta. This role manages the full AP cycle, maintains supplier data, and supports general accounting controls.

You will process invoices, reconcile statements, verify billing, and collaborate with internal teams and suppliers to resolve issues. Experience with ERP systems and OCR tools, strong Excel skills, and keen attention to detail are essential.