AP Supervisor

Ledgent Finance & Accounting; Adelanto (CA); On-site; USD 52,000 - 56,000; Full time

Job summary

Ledgent Finance & Accounting is seeking an Accounts Payable Supervisor in Adelanto, CA. You will oversee day-to-day AP activities, ensure accurate invoice processing, manage vendor relations, and support month-end close deadlines.

You will lead a small team, enforce internal controls, and drive process improvements across the AP function. This full-time role offers a Monday–Friday schedule with stability and opportunities to impact financial operations.

Qualifications

• Experience managing accounts payable processes and month-end close.
• Strong understanding of AP impact on General Ledger.
• Proficient data entry and vendor management skills.
• Ability to work independently and lead a small team.

Responsibilities

• Post and process invoices daily
• Resolve coding discrepancies and payment issues
• Prepare manual checks and maintain payment records
• Support Terminal Managers and department leaders
• Maintain approved vendor files and records
• Track and report AP statistics for weekly, monthly, and quarterly reporting
• Prepare daily aging schedules for management reporting
• Maintain AP working papers for audits
• Reconcile vendor accounts and resolve discrepancies
• Process weekly check runs every Thursday
• Run weekly and monthly reports
• Close the monthly Fuel Program and generate fuel reports
• Close the AP module within established deadlines
• Prepare month-end AP aging reports for banks, auditors, and leadership
• Assist with special projects and financial initiatives for the Controller

Skills

Data entry

Accounts Payable

Leadership

Organization

Attention to detail

Communication

Tools

ERP/Accounting Software

Microsoft Excel

Job description

Location: Adelanto, CAPay: $25.00 - $27.00 per Hour Schedule: Monday - Friday | Full Time

Are you an Accounts Payable professional with leadership skills, who thrives on organization, accuracy, and keeping operations running smoothly? Do you enjoy taking ownership of processes, solving problems, and being the go-to person for all things AP?

If so, we're looking for an Accounts Payable Supervisor to join our team! This is a fantastic opportunity for a motivated accounting professional who wants to make a direct impact on the financial success of a growing operation.

What You'll Do

As our AP Supervisor, you'll be the driving force behind the day-to-day Accounts Payable function, ensuring invoices are processed accurately, vendors are supported, and month-end close deadlines are met.

Daily Responsibilities

• Post and process invoices daily
• Resolve coding discrepancies and payment issues
• Prepare manual checks and maintain payment records
• Support Terminal Managers and department leaders
• Maintain approved vendor files and records
• Track and report AP statistics for weekly, monthly, and quarterly reporting
• Prepare daily aging schedules for management reporting

Month-End & Reporting

• Maintain AP working papers for audits
• Reconcile vendor accounts and resolve discrepancies
• Process weekly check runs every Thursday
• Run weekly and monthly reports
• Close the monthly Fuel Program and generate fuel reports
• Close the AP module within established deadlines
• Prepare month-end AP aging reports for banks, auditors, and leadership
• Assist with special projects and financial initiatives for the Controller

What We're Looking For

• Highly proficient data entry skills
• Strong understanding of how Accounts Payable impacts the General Ledger
• Excellent computer skills and ability to learn new systems
• Organized, detail-oriented, and deadline-driven
• Self-motivated with a strong sense of ownership
• Ability to work independently while supporting multiple departments
• Strong problem-solving and communication skills

Why You'll Love This Opportunity

• Stable Monday-Friday schedule
• Leadership role with impact across the organization
• Collaborative team environment
• Opportunity to work directly with leadership and department managers
• Variety of responsibilities that keep every day interesting
• Chance to grow your accounting and operational expertise

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, Los Angeles County Fair Chance Ordinance, and San Francisco Fair Chance Ordinance.