AP Specialist - Vendor Maintenance Travel & Expense

Addus HomeCare; Lisle (IL); Hybrid; USD 33,000 - 36,000; Full time

Benefits offered by this job

Medical, Dental and Vision Benefits

PTO Plan

Retirement Planning

Life Insurance

Employee discounts

Job summary

Addus Homecare is seeking an Accounts Payable Specialist to handle vendor maintenance, expense report auditing, and corporate card administration. The role also supports travel and medical claims processes, with a focus on accuracy and timely processing.

The position is primarily remote (4 days/week) with in-office on Tuesdays, offering benefits like medical/dental/vision, PTO, retirement planning, and life insurance. A strong eye for detail and solid communication are essential.

Qualifications

• High School Diploma; some college accounting courses preferred.
• Minimum of 2 years in vendor maintenance and 1099 reporting.
• Minimum of 2 years in expense report auditing and processing.
• Cloud-based AP system experience (Oracle preferred).
• Travel & Expense system experience (Concur Travel & Expense preferred).
• Proficiency in Word, Excel, Outlook.
• Excellent written and verbal communication and interpersonal skills.
• Ability to pay close attention to detail, ensure accuracy and meet deadlines.

Responsibilities

• Process vendor additions and changes in the accounts payable system.
• Identify 1099 reporting requirements for vendors.
• Verify Form W-9 and perform TIN/OIG/SAM verifications.
• Process high volumes of electronic expense reports.
• Audit expense reimbursements per policy.
• Verify supporting documentation for accuracy.
• Administer corporate credit cards and delinquency reporting.
• Support AP Lead with travel administration and related tasks.
• Communicate with employees to resolve issues.
• Assist with medical claims routing and price validation.

Skills

Vendor maintenance

Expense report auditing

Attention to detail

Organizational skills

Communication skills

Teamwork

Education

High School Diploma

Accounting courses

Tools

Oracle ERP

Concur Travel & Expense

Microsoft Excel

Microsoft Word

Microsoft Outlook

Job description

Position Summary: This position will be responsible for a range of general accounts payable and certain related accounting tasks that will include but are not limited to accounts payable vendor maintenance, expense report auditing/processing, corporate card administration, working with national accounts, medical claims approval routing and price validation, and certain travel related responsibilities.

Schedule: Monday - Friday from 8am-5pm / Remote Role - 4 days a week and in office on Tuesdays

Pay: $24.00 to $26.00

At Addus we offer our team the best:

• Medical, Dental and Vision Benefits
• PTO Plan
• Retirement Planning
• Life Insurance
• Employee discounts

Essential Duties:

• Process vendor additions and changes in the company’s accounts payable system.
• Recognize tax reportable vendors based on knowledge of IRS Forms 1099-MISC/NEC reporting requirements.
• Identify a correctly completed Form W-9 and execute TIN/OIG/SAM verifications for each vendor.
• Process a high volume of electronic expense reports in the company’s travel and expense system.
• Audit expense reimbursement submissions in accordance with company policy.
• Verify accuracy and completeness of supporting documentation submitted.
• Administration of corporate credit cards and delinquency reporting.
• Support and assist the AP Lead in travel administration and related projects/tasks.
• Correspond with employees via email and telephone in an understandable, concise manner in order to reach a common goal or resolution.
• Assist with medical claims approval routing and price validation as necessary.
• Perform other duties as assigned along with special projects, as requested.

• Maintain positive internal and external customer service relationships.
• Plan and organize work effectively to ensure its completion.
• Demonstrate team comradery and promote a team-oriented environment.
• Always represent the organization professionally.

Position Requirements & Competencies:

• High School Degree, some college level accounting courses preferred.
• Minimum of 2 years of vendor maintenance and 1099 reporting.
• Minimum of 2 years of expense report auditing and processing.
• Cloud-based AP system experience (Oracle preferred).
• Travel & Expense system experience (Concur Travel & Expense preferred).
• Computer proficiency – Word, Excel, Outlook, etc.
• Prior Experience in high volume customer focused environment preferred.
• Excellent written/verbal communication and interpersonal skills

• Ability to pay close attention to detail, ensure accuracy and follow through on all tasks/assignments.
• Strong organizational, time management and problem-solving skills.

Addus provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Employee wellbeing is top priority at Addus Homecare, and we're thrilled to announce our recognition as the top healthcare company on Indeed's 2024 Top 100 Work Wellbeing Index. View the full rankings here: https://www.indeed.com/employers/work-wellbeing/work-wellbeing-100-ranking.