Accounting Clerk - On-Site

Advanced Correctional Healthcare, Inc.; Franklin (TN); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

401(k)

Health insurance

Vision insurance

Dental insurance

Professional Development

Paid Time Off

Disability Insurance

Job summary

Advanced Correctional Healthcare, Inc. is seeking an Accounts Payable professional to manage vendor invoicing and payments in a fast-paced environment. You will ensure accuracy in coding, timely processing, and proper documentation to support financial reporting.

This role requires attention to detail, strong Excel and office skills, and the ability to work with Sage Intacct and ADP Workforce. On-site position in Franklin, TN with competitive benefits.

Qualifications

• Bachelor’s degree or equivalent experience required.
• Minimum 2 years related experience required.
• Strong Microsoft Office, Internet, and Email skills required.
• Strong Excel Skills required.
• Sage Intacct and/or ADP Workforce experience a plus.

Responsibilities

• Process weekly payment of vendor invoices.
• Complete AP closing process.
• Review, process, and upload medical supply invoices.
• Prepare balance sheet reconciliations as required.
• Code invoices to the correct general ledger of accounts, departments, and locations.
• Prepare weekly payment runs by check, ACH, or wire.
• Reconcile the AP subledger to the general ledger every month.
• Maintain AP records and assist with audits.

Skills

Microsoft Office

Excel

Internet & Email Skills

Education

Bachelor’s degree or equivalent experience

Tools

Sage Intacct

ADP Workforce

Job description

Our associates deliver a higher standard of business services to support medical care and behavioral health care. We maintain professionalism, integrity, and commitment as we solve problems and make lives easier.

Essential Functions

• Process weekly payment of vendor invoices.
• Complete AP closing process.
• Review, process, and upload medical supply invoices.
• Prepare balance sheet reconciliations as required.
• Correspond with vendors and respond to inquiries in a timely manner.
• Obtain tax id number/W-9 from all vendors.
• Receive, review, and enter vendor invoices into the accounting system accurately and promptly in a high-volume environment.
• Code invoices to the correct general ledger of accounts, departments, and locations.
• Route invoices to budget owners for approval and follow-up on pending approvals.
• Prepare weekly payment runs by check, ACH, or wire.
• Set up and maintain vendor master records, including W-9s, remittance details and payment terms.
• Verify any change to vendor banking information independently to prevent payment fraud.
• Answer vendor inquiries about payment status and resolve account issues professionally.
• Reconcile vendor statements and follow up on past-due or unapplied items.
• Reconcile the AP subledger to the general ledger every month.
• Maintain and review the AP aging report and flag issues to management.
• Collect W-9s, track 1099-reportable vendors and prepare annual 1099 filings.
• Keep AP records organized and audit-ready and provide documentation for audits.
• Assist in the completion of the month-end process.
• Assist with the review of Employee Expense reports and Credit Card charges.
• Maintain AR Daily and ensure accuracy with contract information.
• Request and maintain Certificates of Insurance.
• Miscellaneous projects or reports as required by management.
• Prepare various financial reports as needed.
• Receive, sort, and forward incoming mail.
• Handle ADP Reconciliations.
• Deposit checks.
• Responsible for copying, filing, scanning, and shredding various Claims Department documents.
• Provide administrative assistance and support with letters, Strategic Plan Manuals, reports, presentations, etc. as needed.
• Demonstrate commitment and dedication to providing administrative support and guidance in the development and deployment of initiatives designed to solve problems and make lives easier.
• All other duties as assigned.

Benefits

• Referral program
• 401(k)
• Health insurance
• Vision insurance
• Dental insurance
• Professional Development
• Paid Time Off
• Disability Insurance

Qualifications

REQUIRED EDUCATION AND EXPERIENCE:

• Bachelor’s degree in related field or equivalent experience required.
• Minimum 2 years related experience required.
• Strong Microsoft Office, Internet, and Email Skills required.
• Strong Excel Skills required.
• Sage Intaact and/or ADP Workforce experience a plus.