AP Specialist — Precision & Fast-Paced Payments

MEI Industrial Solutions; Albany (OR); On-site; USD 42,000 - 65,000; Full time

Job summary

MEI Industrial Solutions is seeking an Accounts Payable Specialist in Albany, Oregon to oversee accurate and timely processing of vendor invoices and expense reports. The role requires strong attention to detail, organization, and the ability to work effectively in a fast-paced environment.

Responsibilities include reconciling transactions, producing monthly reports, supporting audits, and maintaining confidential records while adhering to company policies.

Qualifications

• High school diploma or equivalent; Associate degree in accounting or similar highly preferred.
• Minimum two years of recent office accounting experience (AP, AR, bookkeeping) is preferred.
• Experience with invoice processing, customer management, and reconciliations.
• Experience with accounting software (SAP, Oracle, NetSuite) preferred but not required.
• Strong Excel skills (Advanced Excel), data entry accuracy, and proficiency with Microsoft Office.
• Excellent written and oral communication and interpersonal skills with internal/external stakeholders at all levels.
• Effective time management, prioritization, and ability to multi-task in a fast-paced environment.
• Discretion and confidentiality in handling sensitive information; ability to work under deadlines.

Responsibilities

• Prepare analyses of accounts including allocations to regional offices and multiple departments.
• Monitor accounts to ensure payments and cash receipts are up to date.
• Research and resolve invoice discrepancies and issues.
• Produce monthly reports to accounting and operations.
• Assist with month end closing procedures and deadlines.
• Provide supporting documentation for audits.
• Maintain accurate electronic historical records.
• Maintain confidentiality of information; adhere to process controls for AP functions.
• Reconcile daily batch postings to identify discrepancies; coordinate with vendors to resolve issues.
• Reconcile corporate purchasing/cards and fuel cards.

Skills

Attention to detail

Time management

Communication

Team collaboration

Education

Associate degree in accounting

Tools

SAP

Oracle

NetSuite

D365

Job description

MEI Industrial Solutions is seeking an Accounts Payable Specialist in Albany, Oregon to oversee accurate and timely processing of vendor invoices and expense reports. The role requires strong attention to detail, organization, and the ability to work effectively in a fast-paced environment.

Responsibilities include reconciling transactions, producing monthly reports, supporting audits, and maintaining confidential records while adhering to company policies.