AP Specialist (Non-Profit)

Beacon Hill Staffing Group, LLC; Los Angeles (CA); On-site; USD 55,000 - 75,000; Full time

Job summary

Beacon Hill Staffing Group, LLC in Los Angeles, CA seeks an Accounts Payable Specialist to support high-volume AP across multiple entities in a nonprofit setting. The role handles invoice processing, vendor management, payments, reconciliations, and provides essential accounting support.

Ideal candidates have 2+ years of AP experience, hands-on Sage Intacct, Netsuite, or Microsoft Dynamics 365, and strong Excel skills (Pivot Tables, VLOOKUP).

Qualifications

• 2+ years accounts payable experience.
• Experience in high-volume AP environment.
• Hands-on with Sage Intacct, Netsuite, or Microsoft Dynamics 365.
• Experience supporting multiple entities.
• Nonprofit accounting experience preferred.
• Excel proficiency including Pivot Tables and VLOOKUP.

Responsibilities

• Process a high volume of invoices (500 per week), check requests, ACH payments, and wire transfers.
• Review and code invoices to the appropriate GL accounts, departments, programs, and entities.
• Ensure timely and accurate payment processing in accordance with organizational policies.
• Maintain vendor records, including W-9s and banking information.
• Reconcile vendor statements and resolve invoice discrepancies.
• Monitor AP aging and follow up on outstanding items as needed.
• Assist with month-end close activities, including accruals and account reconciliations.
• Support annual audits by providing AP documentation and schedules.
• Process employee expense reimbursements and credit card reconciliations.
• Assist with intercompany transactions and allocations across multiple entities.
• Collaborate with accounting, finance, and program teams to ensure proper expense coding and grant compliance.
• Maintain organized and audit-ready records.

Skills

Accounts payable

High-volume AP

Sage Intacct

Netsuite

Microsoft Dynamics 365

Grants & nonprofit controls

Excel: Pivot Tables

VLOOKUP

Organization & communication

Tools

Sage Intacct

Netsuite

MS Dynamics 365

Job description

Beacon Hill was founded to set a new standard in search, career placement and flexible staffing.

Position Summary

A growing nonprofit organization is seeking an Accounts Payable Specialist to support high-volume accounts payable operations across multiple entities. This role is responsible for invoice processing, vendor management, payment administration, reconciliations, and general accounting support. The ideal candidate will have experience working in a fast-paced nonprofit environment, strong attention to detail, and hands-on Sage Intacct experience.

Responsibilities

• Process a high volume of invoices (500 per week), check requests, ACH payments, and wire transfers.
• Review and code invoices to the appropriate GL accounts, departments, programs, and entities.
• Ensure timely and accurate payment processing in accordance with organizational policies.
• Maintain vendor records, including W-9s and banking information.
• Reconcile vendor statements and resolve invoice discrepancies.
• Monitor AP aging and follow up on outstanding items as needed.
• Assist with month-end close activities, including accruals and account reconciliations.
• Support annual audits by providing AP documentation and schedules.
• Process employee expense reimbursements and credit card reconciliations.
• Assist with intercompany transactions and allocations across multiple entities.
• Collaborate with accounting, finance, and program teams to ensure proper expense coding and grant compliance.
• Maintain organized and audit-ready records.

Qualifications

• 2+ years of accounts payable experience.
• Experience working in a high-volume AP environment.
• Required experience with Sage Intacct, Netsuite, or Microsoft Dynamics 365.
• Experience supporting multiple entities, funds, or business units.
• Nonprofit accounting experience strongly preferred.
• Knowledge of full-cycle accounts payable processes and internal controls.
• Proficiency in Microsoft Excel, including Pivot Tables and VLOOKUPs.
• Strong organizational, problem-solving, and communication skills.
• Ability to manage competing priorities and meet deadlines in a fast-paced environment.

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Company Profile

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com .

Benefits Information

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you.Beacon Hill. Employing the Future