AP Specialist – Inventory & Vendor Reconciliation

Dexian; Dallas (TX); On-site; Full time

Job summary

A leading company is seeking an Accounts Payable Specialist to manage vendor accounts and reconcile statements. The role requires strong Excel skills and the ability to work independently in a remote environment. Ideal candidates will have excellent problem-solving abilities and effective communication skills.

Qualifications

• Must have experience with Excel functions like V-Lookups and Pivot Tables.
• Mid-senior level position in Accounts Payable.

Responsibilities

• Manage vendor statements using advanced Excel skills.
• Research and resolve discrepancies in accounts.
• Draft professional communications with vendors.

Skills

Critical Thinking

Problem-Solving

Excel Proficiency

Independence

Vendor Inquiry Management

Adaptability

Time Management

Attention to Detail

Effective Communication

Collaboration

Job description

1 week ago Be among the first 25 applicants

This range is provided by Dexian. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$24.00/hr - $26.00/hr

Direct message the job poster from Dexian

At a high level, each AP Specialist on the statement reconciliation team oversees an average of 6-8 vendor accounts. Each month, these vendors send their statements in Excel format. The specialist must retrieve data from various sources using vendor IDs and invoice numbers, populate the data into a statement template, and perform data lookups to reconcile.

Key Skills and Qualifications

• Critical Thinking & Problem-Solving Skills
• Excel Proficiency (V-Lookups, Pivot Tables, Concatenate, Formatting)
• Independence and Confidence in a WFH Environment
• Vendor Inquiry Management
• Adaptability and Time Management
• Attention to Detail
• Effective Communication and Collaboration

AP Specialist Responsibilities

• Manage statements ranging from 50 to 12,000 line items using Excel skills
• Research root causes of recurring issues and resolve aged balances
• Partner with vendors to clear open balances, missing invoices, and process discounts
• Host vendor conference calls monthly or quarterly to discuss account reconciliations and concerns
• Draft professional emails to Supply Chain and vendors regarding payment terms, discrepancies, and issues
• Apply general Accounts Payable knowledge, including 3-way/2-way matching, purchase orders, and workflow processes

Note: Dexian is an Equal Opportunity Employer that recruits and hires qualified candidates regardless of race, religion, sex, sexual orientation, gender identity, age, national origin, disability, or veteran status.

Additional Details

• Seniority level: Mid-Senior level
• Employment type: Contract
• Job function: Accounting/Auditing
• Industry: Manufacturing

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