AP Specialist (Full-Time)

WILLAMETTE VALLEY VINEYARDS; Turner (OR); On-site; USD 45,000 - 60,000; Full time

Benefits offered by this job

Full‑time position with benefits

Employee discount

Beautiful Salem Hills setting

Job summary

Willamette Valley Vineyards in the Salem Hills seeks an Accounts Payable Specialist to join our Accounting Team on-site. The role supports AP, AR and internal customer service while ensuring accurate processing of vendor invoices and timely payments.

This full-time position offers a robust benefits package, employee discount, and the chance to contribute to the Oregon wine story in a renowned vineyard setting.

Qualifications

• Experience handling high-volume accounts payable
• Ability to review invoices for documentation and approval
• Strong organizational and data entry skills

Responsibilities

• Manage AP email accounts and vendor communications
• Review invoices for documentation and approval prior to payment
• Prioritize invoices by due date and discount window for payment
• Set up direct bill/credit accounts and obtain approvals
• Maintain AP reports, files and multiple tracking spreadsheets
• Monitor and update vendor remittance information
• Support accounting projects and create procedural manuals
• Ensure compliance with company policies and assist policy development

Skills

Accounts payable

Accounts receivable

Customer service

Job description

About this position

Description: Willamette Valley Vineyards is looking for an Accounts Payable Specialist to join our Accounting Team at the Estate in the Salem Hills.

The ideal candidate for this position assists with various accounting and administrative functions including, but not limited to, accounts payable, accounts receivable, and internal customer service. This is your opportunity to join the company that sets the standard for Willamette Valley Pinot Noir, and learn about our place in the Oregon Wine Story.

We look forward to hearing from you!

What We Offer:

• A full time position with a robust benefits package, including an employee discount.
• Competitive pay
• Coming to work each day in a beautiful setting in the Salem Hills.

Primary Job Responsibilities for the AP Specialist

• Manage email accounts of Accounts Payable, and any other assigned departmental email accounts.
• Reviews invoices for appropriate documentation and approval prior to payment.
• Prioritizes invoices for payment by due date/discount date and processes for payment accordingly.
• Processes all requests to set up direct bill/credit accounts: completes forms, obtains required approval, and submits to vendors.
• Maintains all accounts payable reports, corporate accounts payable files, and multiple tracking spreadsheets.
• Continuous monitoring and maintenance of vendor remittance information.
• Provides support as needed for accounting department special projects, such as filing duties.
• Creates and maintains position’s procedural manuals.
• Ensures all company policies and procedures are followed. Assists in developing policies and procedures as needed.
• Supports Company’s effort to create a more sustainable, cross-cultural and “green” environment

Other Skills/Abilities

• High level of personal integrity and ethical and professional standards while working with highly confidential information.
• Prior work experience in a high volume/fast paced environment with deadline requirements preferred.
• Prior multi-state, multi-company accounts payable experience preferred.

NOTE: This job description is not intended to be all-inclusive. Employee may perform other duties as negotiated to meet the ongoing needs of the organization.