AP Specialist (Full-Time)

Willamette Wineworks; Oregon (WI); On-site; USD 48,000 - 64,000; Full time

Benefits offered by this job

Full-time position

Benefits package

Employee discount

Competitive pay

Beautiful setting

Job summary

Willamette Valley Vineyards is seeking an Accounts Payable Specialist to join our Accounting Team at the Estate in the Salem Hills. The ideal candidate assists with AP and AR functions and provides internal customer service.

This full-time role offers a robust benefits package including an employee discount and the opportunity to learn about our place in the Oregon Wine Story.

Qualifications

• Strong integrity and handling of confidential information.
• Experience in a high-volume, deadline-driven AP environment preferred.
• Experience with multi-state/multi-company accounts payable is a plus.

Responsibilities

• Manage AP email accounts and departmental emails.
• Review invoices for documentation and approval before payment.
• Prioritize invoices by due date/discount date and process payments.
• Set up direct bill/credit accounts; complete forms and obtain approvals.
• Maintain AP reports, files, and multiple tracking spreadsheets.
• Keep vendor remittance information up to date.
• Support accounting special projects and filing duties.
• Create and maintain position procedures; ensure policy adherence.
• Support sustainability and cross-cultural initiatives.

Skills

Integrity

High-volume environment

Multi-state AP experience

Job description

Description

Willamette Valley Vineyards is looking for an Accounts Payable Specialist to join our Accounting Team at the Estate in the Salem Hills.

The ideal candidate for this position assists with various accounting and administrative functions including, but not limited to, accounts payable, accounts receivable, and internal customer service. This is your opportunity to join the company that sets the standard for Willamette Valley Pinot Noir, and learn about our place in the Oregon Wine Story.

We look forward to hearing from you!

What We Offer:

• A full time position with a robust benefits package, including an employee discount.
• Competitive pay
• Coming to work each day in a beautiful setting in the Salem Hills.

Primary Job Responsibilities for the AP Specialist

• Manage email accounts of Accounts Payable, and any other assigned departmental email accounts.
• Reviews invoices for appropriate documentation and approval prior to payment.
• Prioritizes invoices for payment by due date/discount date and processes for payment accordingly.
• Processes all requests to set up direct bill/credit accounts: completes forms, obtains required approval, and submits to vendors.
• Maintains all accounts payable reports, corporate accounts payable files, and multiple tracking spreadsheets.
• Continuous monitoring and maintenance of vendor remittance information.
• Provides support as needed for accounting department special projects, such as filing duties.
• Creates and maintains position’s procedural manuals.
• Ensures all company policies and procedures are followed. Assists in developing policies and procedures as needed.
• Supports Company's effort to create a more sustainable, cross-cultural and "green" environment

Other Skills/Abilities

• High level of personal integrity and ethical and professional standards while working with highly confidential information.
• Prior work experience in a high volume/fast paced environment with deadline requirements preferred.
• Prior multi-state, multi-company accounts payable experience preferred.

NOTE: This job description is not intended to be all-inclusive. Employee may perform other duties as negotiated to meet the ongoing needs of the organization.