Accounts Payable Specialist

Mulberry Talent Partners; Portland (OR); On-site; USD 36,000 - 48,000; Part time

Benefits offered by this job

Daily lunch

Medical, dental and vision insurance

403(b) with employer match

Paid time off

Holiday pay

Job summary

Mulberry Talent Partners, on behalf of a private school in SW Portland, seeks an Accounts Payable Specialist to join a collaborative team. This part-time role, 4–6 hours daily, supports timely payments, vendor relations, and financial operations to help sustain the school’s fiscal health.

You will process AP transactions, manage credit card entries, assist with year-end activities, and maintain vendor records. The campus offers full benefits, daily lunch, and a welcoming, diverse environment.

Qualifications

• Three years of accounts payable experience.
• Strong MS Excel, Word and Google Suite skills.
• Experience with Blackbaud Financial Edge preferred.
• AA degree in accounting or business preferred.
• Intercultural competence and ability to work with diverse teams.

Responsibilities

• Process all non-payroll expenditures including AP checks, reimbursements, credit cards and petty cash.
• Manage credit card program: monthly journal entries and issue resolution.
• Support Business Office; distribute unpaid invoices for approval.
• Review invoices for proper approval, distribution and payment details.
• Generate weekly checks and enter data for bank and ACH payments.
• Maintain petty cash and assist with year-end audit information.
• Coordinate invoices with AR Specialist for student billing; update vendor records.

Skills

Accounts payable

Microsoft Excel

Google Suite

Organization

Intercultural competence

Problem solving

Education

AA degree in accounting or business

Tools

Microsoft Word

Accounting software (Blackbaud Financial Edge)

Job description

What you should know:

Mulberry is the proud partner of our longtime client, a private school in SW Portland, to identify an Accounts Payable Specialist to be a part of a well-established and collaborative team. This is a direct hire, opportunity working 4-6 hours daily offering full benefits.

The AP Specialist ensures timely payments and positive relationships with the vendors providing services and supplies. The AP specialist provides input into the financial operations of the School to support its financial health and stability. This position works with employees across departments/divisions and with the HR Office. The successful AP specialist will be tech savvy, responsive, organized, and interculturally competent.

This is a rare find and our client is ready to hire immediately before the start of the new school year. You will enjoy working on a beautiful, lively and diverse campus with students ranging from PreK-12th grade and even be treated to daily lunch.

A day in the life:

• Process all non-payroll expenditures in a timely and accurate manner including all transactions involving AP checks and employee/parent reimbursements, credit cards, and petty cash.
• Manage credit card program: collect, verify and create journal entries for credit card transactions monthly, resolve any issues that may arise.
• Function an integral member of the Business Office team, supporting colleagues in various tasks and processes.
• Distribute unpaid invoices to departments for approval.
• Review returned invoices for proper approval, account distribution and payment information.
• Generate checks for payment on a weekly basis
• Enter data for processing in bank and ACH payments. Supply reports for approval. Investigate disputed bills or invoices
• Maintain petty cash box; provide reimbursements
• Coordinate invoices with AR Specialist to properly bill student accounts.
• Assist Controller & Director of Finance with year-end audit, collecting information related to accounts payable.
• Keep current vendors updated for W-9’s and 1099’s; Issue 1099s.
• Monitor daily positive pay; issue stop payments, request copies of checks as needed

Your areas of knowledge and expertise:

• Three years of accounts payable experience
• General digital literacy, intermediate to advanced MS excel and Word, Google Suite, accounting system experience, flexibility to adapt and learn as digital tools evolve
• Experience with Blackbaud’s Financial Edge or similar accounting system is preferred
• AA degree in accounting or business is preferred
• Display intercultural competence, ability to interact appropriately with persons of all backgrounds, ability to work effectively on diverse teams, demonstrated commitment to equity and inclusion
• Flexible, problem solving, service orientation
• Organizational skills, ability to prioritize and juggle deadlines as needed

Compensation and Benefits

Competitive pay DOE and benefit eligibility the first of the month following date of hire. Benefits include medical, dental, vision, dental, 403(b) with up to 7.5% employer match, FSA, life, AD&D, LTD, global travel services, pet insurance, holiday pay and paid time off. Oh, and daily free lunch!

Must be able to pass a criminal background check upon accepted offer of employment.