AP Specialist 8a-5p

Waldom; Rockford (IL); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Competitive pay

Health benefits

401(k)

Paid time off

Holidays

Volunteer time off

Employee discounts

Tuition assistance

Scholarship program

EAP program

Family leave

Job summary

Waldom seeks an Accounts Payable Specialist in Rockford, IL to ensure accurate processing of vendor invoices across global operations. You will resolve discrepancies by coordinating with warehouses, buyers, vendors, and the global accounting team.

You will manage returns, shipments, and debits while maintaining vendor records and performing account reconciliations to uphold financial integrity.

Qualifications

• High School Diploma or equivalent required.
• Minimum 1 year of accounts payable experience.
• Familiarity with foreign currencies and ability to convert currencies preferred.
• Effective verbal and written communication skills.

Responsibilities

• Accurate and timely invoice processing using AP automation tools.
• Vendor account reconciliation on a monthly basis.
• Communicate with buyers, warehouses, and vendors to resolve issues.

Skills

Accounts payable

Vendor communications

Currency conversion

Excel

Attention to detail

Education

High School Diploma or Equivalent

Tools

ERP system

Job description

Position Overview: The Accounts Payable Specialist plays a key role in accurately and efficiently processing vendor invoices across global operations. This position is responsible for resolving invoice and vendor account discrepancies by coordinating with warehouses, buyers, vendors, and the global accounting team. The specialist also manages return transactions, shipment-related issues, debit processing, vendor record maintenance, and performs account reconciliations to uphold financial accuracy and integrity.

Essential Job Functions:

• Accurate and Timely Invoice Processing: Utilize AP automation tools to efficiently process incoming vendor invoices while ensuring accuracy and adherence to payment terms.
• Vendor Account Reconciliation: Conduct monthly reviews and reconcile vendor statements to maintain accurate account records and resolve discrepancies promptly.
• Communication: Maintain open and effective communication with buyers, warehouses, and vendors to keep vendor accounts up-to-date and resolve any issues related to invoices, returns, or payments.
• Collaboration: Maintain open and effective communication with Global Team members.
• Issue Resolution: Investigate and resolve discrepancies related to vendor invoices, returns, shipments, and debits by coordinating with relevant internal and external parties.
• Returns, Shipments, and Debits: Process and track returns, shipments, and debit memos as necessary to ensure accurate financial records and vendor accounts.
• Documentation: Maintain thorough documentation of all transactions and communications related to accounts payable activities for audit and reference purposes.
• Compliance: Ensure all accounts payable activities are compliant with company policies and accounting standards.

Qualifications:

• High School Diploma or Equivalent
• Minimum 1 year of accounts payable experience
• Familiarity with foreign currencies and ability to convert currencies preferred
• Ability to effectively collaborate with cross‑functional teams
• Effective verbal and written communication skills
• Meticulous attention to detail and strong organizational skills
• Ability to work with minimal supervision
• Intermediate Word, Excel and Outlook skills
• Effective problem-solving skills

Physical Requirements:

• Ability to sit up to 8 hours per day
• Ability to lift up to 25 lbs pounds

Working Conditions:

• Standard office environment with occasional exposure to the warehouse.

Note: This job description is not intended to be all-inclusive. Employees may perform other related duties as required to meet the ongoing needs of the organization.

Here’s a Few Things We Offer You

• Competitive base salary plus performance-based incentives.
• Comprehensive benefits package, including health, dental, vision, and 401(k).
• Opportunities for career growth in a global organization.
• A collaborative culture committed to innovation, partnership, and continuous improvement.
• Top quality medical, dental, vision, and life insurance plans Waldom pays the majority of the medical plan cost
• Fourteen (14) days of paid time off (PTO) annually (accrued at 2.15 hours per week for the first four (4) years of employment)
• 8 Paid holidays plus 1 floating holiday
• 8 hours of paid volunteer time off annually
• Corporate Discount Program
• Employee Assistance Program 100% Waldom Paid!
• Generous Paid Maternity & Paternity Leaves
• Tuition Assistance Program
• Scholarship Program: for your eligible children, grandchildren & legal dependents, up to $8k a year

Affirmative Action/EEO Statement:

Waldom is committed to providing equal employment opportunities for all applicants and employees. The Company does not unlawfully discriminate on the basis of race, color, creed, pregnancy, religion, sex, national origin, age, disability, veteran, marital, or any other protected status. The Company also makes reasonable accommodations for disabled employees. Finally, Waldom prohibits the harassment of any individual based on their protected status. This policy applies to all areas of employment, including recruitment, hiring, training, promotion, compensation, benefits, transfer, and social and recreational programs.