AP Specialist

Boar's Head Brand; Sarasota (FL); On-site; USD 36,000 - 54,000; Full time

Job summary

Boar's Head Brand in Sarasota, FL is seeking an Accounts Payable Specialist I to process supplier invoices, employee expense reports, and maintain vendor files in a high-volume setting. The role requires attention to detail, ability to verify invoice accuracy, code GL accounts, and support process improvements while working under supervision.

The ideal candidate will have 1–3 years of experience in a computerized accounting environment and solid skills in Microsoft Excel, Word, and Outlook.

Qualifications

• High school diploma or equivalent with training equivalent to 2 years of college.
• 1 to 3 years of experience in a computerized accounting environment with general ledger account coding.
• Demonstrated basic level of skill with Microsoft Excel, Word, & Outlook.

Responsibilities

• Verify the accuracy of invoices.
• Research and identify variances and seek resolution.
• Confirm GL account coding.
• Enter invoices into the financial system accurately.
• Process employee expense reports.
• Review invoices for policy compliance.
• Audit within the financial system.
• Maintain invoicing records and vendor files.
• Provide audit support and assist with special projects.
• Cross-train to backup peer positions.

Skills

Microsoft Excel

Microsoft Word

Microsoft Outlook

Education

High school diploma or equivalent with training equivalent to 2 years of college

Job description

Job Description The Accounts Payable Specialist I is responsible for processing supplier invoices, employee expense reports, and maintaining departmental vendor files in a high volume, multi-company environment. The position works under direct supervision following documented procedures to facilitate timely payments for all related companies.

• Verify Accuracy of invoices
• Research & identify variances, seek resolution
• Confirm G/L account coding
• Properly enter invoice in financial system
• Expense Reports
• Review for compliance with policy
• Audit within financial system
• Maintain Invoicing Records
• Audit support
• Departmental
• Mailings/print postage and handling
• Special projects as needed
• Cross training to backup peer positions
• High school diploma plus broad specialized training equivalent to 2 years of college
• 1 to 3 years of experience in a computerized accounting related environment with general ledger account coding
• Demonstrated basic level of skill with Microsoft Excel, Word, & Outlook

Job Description

The Accounts Payable Specialist I is responsible for processing supplier invoices, employee expense reports, and maintaining departmental vendor files in a high volume, multi-company environment. The position works under direct supervision following documented procedures to facilitate timely payments for all related companies.

Essential Duties and Responsibilities

Education and/or Experience

Language Skills

• Invoice Validation & Entry
• Verify Accuracy of invoices
• Research & identify variances, seek resolution
• Confirm G/L account coding
• Properly enter invoice in financial system
• Expense Reports
• Review for compliance with policy
• Audit within financial system
• Maintain Invoicing Records
• Assemble invoice & support documentation
• Maintain orderly vendor files
• Audit support
• Departmental
• Mailings/print postage and handling
• Support continuous improvement initiatives
• Special projects as needed
• Cross training to backup peer positions
• High school diploma plus broad specialized training equivalent to 2 years of college
• 1 to 3 years of experience in a computerized accounting related environment with general ledger account coding
• Demonstrated basic level of skill with Microsoft Excel, Word, & Outlook

Ability to read, analyze and interpret invoice documents. Ability to communicate effectively with supervisor & peers.

Mathematical Skills

To perform this job successfully, an individual must have the ability to apply concepts such as fractions and percentages as related to billing or invoicing documents.

Reasoning Ability

To perform this job successfully, an individual must have the ability to define problems, establish facts and draw valid conclusions.

Physical Demands

This position requires: Hearing, Seeing, Talking, Sitting, Standing, Reaching, and Bending

Work Environment

This position requires working in an office environment 100% of the time.