AP Specialist

CFS; Urbana (OH); On-site; USD 50,000 - 54,000; Full time

Job summary

CFS in Urbana, OH is seeking an Accounts Payable Specialist to process daily transactions, maintain vendor records, and support project administration. You will communicate with vendors by phone and email, manage inter-company invoicing, and ensure accurate, confidential documentation.

The role requires proficiency in Excel and Word, familiarity with QuickBooks, strong organizational skills, and the ability to multitask in a fast-paced environment. Experience in construction is preferred.

Qualifications

• Prior accounts payable experience is required.
• Proficiency with Microsoft Excel and Word.
• Strong attention to detail and organizational skills.
• Professional communication and telephone skills.
• Ability to maintain accurate records and confidential information.
• Strong multitasking, analytical, and problem-solving abilities.
• Basic office experience, including filing, copying, and scanning.

Responsibilities

• Process daily accounts payable transactions and maintain accurate records.
• Communicate with vendors via phone and email regarding invoices and account inquiries.
• Respond to incoming customer calls and provide professional customer service.
• Manage weekly inter-company invoicing and expense tracking.
• Maintain QuickBooks vendor records and supporting documentation.
• Assist with project support, utility verification, and special hauling permits.
• Communicate with crew members, management, and office personnel.
• Perform various administrative duties, including filing, copying, scanning, and ordering office supplies.
• Maintain confidential information and organized files.

Skills

Accounts payable experience

Excel

Word

Attention to detail

Organizational skills

Communication skills

Multitasking

Problem solving

Confidential information handling

Tools

QuickBooks

Microsoft Excel

Microsoft Word

Job description

Urbana, OH | $50-54k

• Process daily accounts payable transactions and maintain accurate records.
• Communicate with vendors via phone and email regarding invoices and account inquiries.
• Respond to incoming customer calls and provide professional customer service.
• Manage weekly inter-company invoicing and expense tracking.
• Maintain QuickBooks vendor records and supporting documentation.
• Assist with project support, utility verification, and special hauling permits.
• Communicate with crew members, management, and office personnel.
• Perform various administrative duties, including filing, copying, scanning, and ordering office supplies.
• Maintain confidential information and organized files.

Accounts Payable Specialist

Urbana, OH | $50-54k

Key Responsibilities For The Accounts Payable Specialist

• Process daily accounts payable transactions and maintain accurate records.
• Communicate with vendors via phone and email regarding invoices and account inquiries.
• Respond to incoming customer calls and provide professional customer service.
• Manage weekly inter-company invoicing and expense tracking.
• Maintain QuickBooks vendor records and supporting documentation.
• Assist with project support, utility verification, and special hauling permits.
• Communicate with crew members, management, and office personnel.
• Perform various administrative duties, including filing, copying, scanning, and ordering office supplies.
• Maintain confidential information and organized files.

Qualifications For The Accounts Payable Specialist

• Previous accounts payable experience.
• Proficiency with Microsoft Excel and Word.
• Strong attention to detail and organizational skills.
• Professional communication and telephone skills.
• Ability to maintain accurate records and confidential information.
• Strong multitasking, analytical, and problem-solving abilities.
• Basic office experience, including filing, copying, and scanning.

Preferred Qualifications

• Experience with QuickBooks.
• Previous construction industry experience.
• Familiarity with inter-company invoicing and expense tracking.
• Experience supporting project-related administrative functions.
• Knowledge of utility verification or special hauling permits.