AP Specialist

Creative Financial Staffing, LLC; Urbana (OH); On-site; USD 50,000 - 54,000; Full time

Job summary

Creative Financial Staffing, LLC is seeking an Accounts Payable Specialist in Urbana, OH to handle daily AP transactions and maintain vendor records. The role involves vendor communications, inter-company invoicing, and data entry in QuickBooks and Microsoft Office.

The ideal candidate will have AP experience, strong detail orientation, and professional communication skills. This onsite position requires organizational ability and discretion with confidential information.

Qualifications

• Previous accounts payable experience.
• Proficiency with Excel and Word.
• Strong attention to detail and organizational skills.
• Professional communication and telephone skills.
• Ability to maintain accurate records and confidential information.
• Strong multitasking, analytical, and problem-solving abilities.
• Basic office experience, including filing, copying, and scanning.

Responsibilities

• Process daily accounts payable transactions and maintain accurate records.
• Communicate with vendors via phone and email regarding invoices and account inquiries.
• Respond to incoming customer calls and provide professional customer service.
• Manage weekly inter-company invoicing and expense tracking.
• Maintain QuickBooks vendor records and supporting documentation.
• Assist with project support, utility verification, and special hauling permits.
• Communicate with crew members, management, and office personnel.
• Perform various administrative duties, including filing, copying, scanning, and ordering office supplies.
• Maintain confidential information and organized files.

Skills

Accounts payable experience

Excel

Word

Detail orientation

Professional communication

Multitasking

Problem solving

Basic office experience

Tools

QuickBooks

Microsoft Excel

Microsoft Word

Job description

Accounts Payable Specialist

Urbana, OH | $50-54k

Key Responsibilities for the Accounts Payable Specialist:

• Process daily accounts payable transactions and maintain accurate records.
• Communicate with vendors via phone and email regarding invoices and account inquiries.
• Respond to incoming customer calls and provide professional customer service.
• Manage weekly inter-company invoicing and expense tracking.
• Maintain QuickBooks vendor records and supporting documentation.
• Assist with project support, utility verification, and special hauling permits.
• Communicate with crew members, management, and office personnel.
• Perform various administrative duties, including filing, copying, scanning, and ordering office supplies.
• Maintain confidential information and organized files.

Qualifications for the Accounts Payable Specialist:

• Previous accounts payable experience.
• Proficiency with Microsoft Excel and Word.
• Strong attention to detail and organizational skills.
• Professional communication and telephone skills.
• Ability to maintain accurate records and confidential information.
• Strong multitasking, analytical, and problem-solving abilities.
• Basic office experience, including filing, copying, and scanning.

Preferred Qualifications:

• Experience with QuickBooks.
• Previous construction industry experience.
• Familiarity with inter-company invoicing and expense tracking.
• Experience supporting project-related administrative functions.
• Knowledge of utility verification or special hauling permits.