AP Specialist

IDM Companies, LLC; United States; On-site; USD 31,450 - 41,658; Full time

Job summary

IDM Companies, LLC is seeking an Accounts Payable Specialist to manage high-volume AP across a multi-property portfolio, ensuring accurate coding and timely processing. You will review invoices, reconcile statements, and support year-end AP activities while maintaining strict confidentiality of financial data.

The ideal candidate has 1-2+ years in AP/Accounting, proficiency with Microsoft 365, and strong multitasking, independence, and collaboration skills to meet deadlines in a fast-paced

Qualifications

• 1-2+ years of Accounts Payable or Accounting/Finance experience.
• Experience in a multi-entity or portfolio accounting environment preferred; property management or real estate industry experience a plus.
• Proficiency in Microsoft 365 (Excel, Outlook, Word).
• Ability to multitask, prioritize, and meet deadlines in a high-volume environment.
• Self-motivated with the ability to work independently and follow through with minimal supervision.
• Collaborative team player with a positive, solutions-oriented attitude.

Responsibilities

• Review all invoices for appropriate documentation and approval prior to entry.
• Process high-volume AP invoices, ensuring accurate coding to the correct property, cost center, and GL account across a multi-property portfolio.
• Process and route utility invoices in accordance with established workflows and payment due date schedules.
• Reconcile vendor statements; research and resolve discrepancies in a timely manner.
• Support annual 1099 preparation and related year-end AP activities.
• Maintain files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices.
• Protect organizational value by maintaining strict confidentiality of financial and vendor information.
• Actively participate in team training and support cross-functional process improvement initiatives.

Skills

Self-motivated

Team player

Detail oriented

Multitasking

Deadline driven

Tools

Excel

Outlook

Word

Microsoft 365

Job description

Responsibilities

• Review all invoices for appropriate documentation and approval prior to entry
• Process high-volume AP invoices, ensuring accurate coding to the correct property, cost center, and GL account across a multi-property portfolio
• Process and route utility invoices in accordance with established workflows and payment due date schedules
• Reconcile vendor statements; research and resolve discrepancies in a timely manner
• Support annual 1099 preparation and related year‑end AP activities
• Maintain files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices
• Protect organizational value by maintaining strict confidentiality of financial and vendor information
• Actively participate in team training and support cross‑functional process improvement initiatives

Experience

• 1-2+ years of Accounts Payable or Accounting/Finance experience
• Experience in a multi‑entity or portfolio accounting environment preferred; property management or real estate industry experience a plus
• Proficiency in Microsoft 365 (Excel, Outlook, Word)
• Ability to multitask, prioritize, and meet deadlines in a high‑volume environment
• Self‑motivated with the ability to work independently and follow through with minimal supervision
• Collaborative team player with a positive, solutions‑oriented attitude

Target Pay Range

$22.83 - $30.24

Actual starting pay will vary based on factors including, but not limited to, geographic location, experience, skills, specialty, and education.