Accounts Payable Specialist

Hayes-Gibson-Property-Services; Bloomington (IN); On-site; USD 39,000 - 50,000; Full time

Job summary

Hayes-Gibson-Property-Services in Bloomington, Indiana seeks an Accounts Payable Specialist to oversee payables for its multifamily properties. You will verify invoices, match to purchase orders, and maintain strong vendor relationships to ensure timely, accurate payments.

Under the Director of Accounting, you will support account managers, assist with 1099 procedures, and help prepare management information schedules.

Qualifications

• College degree or commensurate experience
• 2+ years accounting or administrative experience
• 2+ years accounts payable experience
• Knowledge of Excel and MS Office software
• Attention to detail and accurate
• Well organized
• Experience with Yardi property management software preferred
• Excellent oral and written communication skills
• Excellent organizational and time management skills
• Strong interpersonal and consensus-building skills
• Excellent training skills
• Proven analytical skills
• Excellent computer skills, with emphasis on the MS Word, Excel, PowerPoint

Responsibilities

• Process vendor invoices with accuracy
• Verify vendor invoices to purchase orders to obtain appropriate payment approval
• Identify and reconcile any variances between the purchase order and vendor invoice
• Collaborate with vendors and associates to correct invoicing and receiving errors
• Investigating discrepancies to determine root cause and implementing processes to prevent reoccurring issues
• Ensure proper communication of outstanding AP items are communicated and elevated as needed
• Developing and maintaining vendor relationships. Monitor vendor statements and respond to vendor inquiries, as needed
• Monitor accounts payable work queues to ensure that all invoices have been addressed

Skills

Communication skills

Organizational skills

Interpersonal skills

Analytical skills

MS Office proficiency

Education

College degree or commensurate experience

2+ years accounting or administrative experience

2+ years accounts payable experience

Tools

Yardi

MS Office

Job description

Description

Principal Objectives of the Area Manager

Principal Objective of Position

The Accounts Payable Specialist is responsible for overseeing multifamily housing properties’ payables encompassed in the HGPS portfolio. Responsible for ensuring property debts are paid accurately and timely. This position directly impacts the company financial objectives, ensuring they are met for ongoing stability and viability. The AP Specialist possesses a passion for customer service that inspires associates and vendors to deliver the highest quality product, comprehensive services, respect, and hospitality that HGPS customers expect. The AP Specialist works closely with both the Property Accountants and Site Level Management.

• Process vendor invoices with accuracy
• Verify vendor invoices to purchase orders to obtain appropriate payment approval
• Identify and reconcile any variances between the purchase order and vendor invoice
• Collaborate with vendors and associates to correct invoicing and receiving errors
• Investigating discrepancies to determine root cause and implementing processes to prevent reoccurring issues
• Ensure proper communication of outstanding AP items are communicated and elevated as needed
• Developing and maintaining vendor relationships. Monitor vendor statements and respond to vendor inquiries, as needed
• Monitor accounts payable work queues to ensure that all invoices have been addressed

Requirements

Requirements for the Accounts Payable Specialist

Training/Education/Other

• College degree or commensurate experience
• 2+ years of accounting or administrative experience
• 2+ years of experience in Accounts Payable

Experience/Skills

• Knowledge of Excel and MS Office software
• Attention to detail and accurate
• Well organized
• Experience with Yardi property management software preferred

Special Requirements

• Excellent oral and written communication skills
• Excellent organizational and time management skills
• Strong interpersonal and consensus-building skills
• Excellent training skills
• Proven analytical skills
• Excellent computer skills, with emphasis on the MS Word, Excel, PowerPoint

Essential Functions for the Accounts Payable Specialist

AP Performance

• Obtain new vendor W-9’s and manage new vendor set-up process
• Secure backup for invoices, including but not limited to credit cards, and suppliers
• Under the supervision of the Director of Accounting, match receipts to travel and expense reports
• Assist Account Managers with 1099 procedures

Other

• Assist the Director of Accounting and accounting staff in the preparation of management information schedules, spreadsheets and research as needed from time-to-time
• Assist the Controller, Account Manager and Director of Accounting with tasks as needed
• Assist in the production of the investment’s summary spreadsheets

Work Hours & Benefits:
Hours: Monday to Friday, 8 AM – 5 PM
Benefits: Comprehensive health, dental, and vision insurance; 401k plan; paid time off (PTO) based on longevity; holidays off.
Compensation: $32/hr, BOE.

Other Expectations

Dress Code

Professional

Contacts/Liaisons

The Accounts Payable Specialist will communicate regularly with all necessary HGPS employees, vendors, financial partners, regulatory agency personnel, and other individuals as deemed necessary to fulfill the responsibilities of the position.