AP Specialist

Automatic Data Processing, Inc.; Town of Pittsford (NY); Hybrid; USD 42,000 - 62,000; Full time

Benefits offered by this job

Flexible engagements

Remote options

Hybrid work model

Job summary

ProNexus, LLC is seeking an Accounts Payable Specialist to manage day-to-day AP/AR operations for multiple clients, including processing invoices, payments, and vendor inquiries. The role emphasizes accuracy, timely processing, and strong client service across flexible engagement options.

Opportunities include part-time, full-time, remote, on-site, and hybrid arrangements, with a focus on accounting and finance expertise and collaboration in a fast-paced consulting environment.

Qualifications

• Bachelor's degree in Accounting, Finance, Business Administration, or related field preferred.
• Minimum 2+ years of experience in accounts payable, accounts receivable, or related finance roles.
• Proficiency in accounting software and ERP systems (QuickBooks, SAP, Oracle, etc.).
• Strong attention to detail and accuracy in data entry and reconciliation.
• Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
• Effective communication and interpersonal skills, with the ability to interact professionally with vendors, customers, and colleagues.
• Analytical mindset and problem-solving abilities to resolve discrepancies and improve processes.
• Ability to work independently and collaboratively in a fast-paced environment.
• Experience in a customer service or client facing role is advantageous.

Responsibilities

• Receive and review vendor invoices for accuracy, completeness, and approval.
• Code invoices to appropriate general ledger accounts and cost centers.
• Enter invoices into the accounting system and ensure timely processing for payment.
• Reconcile vendor statements and resolve discrepancies or outstanding issues.
• Prepare and process electronic payments, checks, and wire transfers.
• Maintain vendor records, including contact information and payment terms.
• Respond to vendor inquiries and resolve payment-related issues promptly.
• Support day-to-day accounts payable and accounts receivable operations for clients.

Skills

Accounts Payable

Accounts Receivable

ERP Systems

Vendor Management

Attention to detail

Time management

Communication

Problem Solving

Independent work

Education

Bachelor's degree in Accounting

Finance or Business Administration

Tools

QuickBooks

SAP

Oracle

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

AP Specialist

Consultant Albany, NY, US

4 days ago Requisition ID: 1015

*Part-Time, Full-Time, Remote, On-Site, and Hybrid Opportunities Available*

ProNexus, LLC is seeking Account Payable Specialiststo join our Firm.

Joining ProNexus offers the opportunity to work with diverse clients and tackle challenging projects that will expand your skills and expertise in the field of accounting and finance.

Enjoy the freedom and flexibility to choose your engagements, manage your workload and control your work life balance.

Attributes of our consultants include commitment to unparalleled client service, adept at navigating complex and dynamic scenarios, possessing strong communication acumen, and proficient in problem-solving, execution, and knowledge transfer. Skilled in multitasking to efficiently meet diverse demands of our clients.

ProNexus, LLC is looking for Accounts Payable professionals who will be responsible for managing the day-to-day operations of the accounts payable and accounts receivable functions for our clients. This role involves processing vendor invoices, issuing payments, managing customer invoices, and ensuring timely collection of receivables. The A/P A/R professional plays a critical role in maintaining accurate financial records, optimizing cash flow, and supporting overall financial operations.

Key Responsibilities:

• Accounts Payable (A/P) Responsibilities
  • Receive and review vendor invoices for accuracy, completeness, and approval.
  • Code invoices to appropriate general ledger accounts and cost centers.
  • Enter invoices into the accounting system and ensure timely processing for payment.
  • Reconcile vendor statements and resolve discrepancies or outstanding issues.
  • Prepare and process electronic payments, checks, and wire transfers.
  • Maintain vendor records, including contact information and payment terms.
  • Respond to vendor inquiries and resolve payment-related issues promptly.

Qualifications:

• Bachelor's degree in Accounting, Finance, Business Administration, or related field preferred.

Minimum 2+ years* of experience in accounts payable, accounts receivable, or related finance roles. *please note ProNexus welcomes anyone including those that have 25+ years of experience that is willing to be hands on to perform the scope of the work required.

• Proficiency in accounting software and ERP systems (QuickBooks, SAP, Oracle, etc.)
• Strong attention to detail and accuracy in data entry and reconciliation.
• Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
• Effective communication and interpersonal skills, with the ability to interact professionally with vendors, customers, and colleagues.
• Analytical mindset and problem-solving abilities to resolve discrepancies and improve processes.
• Ability to work independently and collaboratively in a fast-paced environment.
• Experience in a customer service or client facing role, and/or public accounting, consulting or advisory roles is advantageous.

The role of an Accounts Payable professional requires a combination of technical expertise, attention to detail, customer service skills, and the ability to manage multiple tasks efficiently to support the financial operations of an organization.

About ProNexus

ProNexus is a professional services firm that delivers business solutions and consulting services to help companies manage and execute their finance, accounting, and IT projects and initiatives. At ProNexus, our consultants and project professionals have an average of 7-20 plus years of experience and they bring a higher degree of competency, quality, and productivity at a more competitive value than other traditional consulting and Big 4 firms.

ProNexus is an equal opportunity employer and values diversity in the workplace. We do not discriminate on the basis of race, color, religion, gender, sexual orientation, age, marital status, veteran status, or disability status.