AP Specialist

Taylor White; Tampa (FL); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Discretionary bonus

401(k) with company match

Job summary

Taylor White is seeking an AP Specialist in Tampa, FL to manage high-volume accounts payable activities, including weekly ACH runs, vendor setup, and 3-way matching, while ensuring accuracy and timely responses to stakeholders. You will own the AP inbox, audit automated processes, identify inefficiencies, and help refine controls as the company evolves in a multi-entity environment.

A 3–5+ year background in AP, strong Excel skills, and clear communication are essential, with growth and

Qualifications

• 3–5+ years of experience in an AP role with high-volume inbox ownership.
• Strong attention to detail and accuracy in processing.
• Excellent communication with vendors and internal stakeholders.
• Process-improvement mindset in a growing, multi-entity environment.
• Experience with ACH payments, vendor setup, and 1099 processing is a plus.

Responsibilities

• Prepare weekly ACH payment runs accurately and on schedule.
• Handle new vendor setup and maintain vendor records.
• Manage 1099 processing and year-end AP compliance.
• Perform three-way matching on invoices, POs, and receiving docs.
• Own and manage the AP inbox with timely vendor/ internal inquiries.
• Review/ audit automated invoice processing for discrepancies and accuracy.
• Identify process gaps and proactively suggest improvements.

Skills

Vendor communication

Process improvement

High-volume AP

Attention to detail

Multi-entity AP

Excel proficiency

Tools

Excel

Job description

AP Specialist | Tampa, FLJoin a fast-growing, PE-backed company in Tampa as an AP Specialist and step into a high-volume, dynamic role where your organizational skills, vendor communication instincts, and process-improvement mindset will make an immediate impact. The environment is evolving as the company grows, and processes are still being refined, so the right person will bring a clear sense of what \"good\" looks like and the confidence to speak up when they see a better way. The focus of this role is accuracy, exception management, inbox ownership, and keeping the AP function running smoothly across a multi-entity structure. If you bring 3–5+ years of AP experience, thrive in a high-volume setting, and are comfortable communicating with various stakeholders, this is a well-rounded opportunity worth your attention.Key ResponsibilitiesPrepare weekly ACH payment runs accurately and on schedule.Handle new vendor setup and maintain accurate vendor records.Manage 1099 processing and year-end AP compliance requirements.Perform three-way matching on invoices, purchase orders, and receiving documents.Own and manage the AP inbox — responding to vendor inquiries and internal requests in a timely, organized manner and keeping communication flowing across a high-volume environment.Review and audit automated invoice processing for discrepancies and accuracy, this is a check-and-verify role, not a manual entry role.Identify process gaps or inefficiencies and proactively suggest improvements — the company welcomes input from people who know what good looks like.Prioritize effectively across competing demands in a fast-moving, multi-entity environment.Requirements3–5+ years of experience in an AP-related role with demonstrated ability to manage a high-volume AP inbox and thrive in a dynamic environment.Highly organized with strong attention to detail — you catch discrepancies, follow up on exceptions, and do not let things fall through the cracks.Comfortable and confident communicating with vendors and internal stakeholders — you respond promptly, ask questions when needed, and speak up rather than stay quiet.Process-improvement mindset — you notice inefficiencies and are comfortable suggesting solutions, especially in an environment that is actively evolving.Excel proficiency including formulas, pivot tables, and lookup functions.Multi-entity AP experience is a plus.PreferredExperience with ACH payment runs, new vendor setup, 1099 processing, and three-way matching — preferred but not required if the foundational AP experience is strong.Familiarity with a cloud-based ERP system.Background in a PE-backed or acquisitive company environment where processes are still being built and refined.Why you'll love working hereA genuine process-improvement culture — your ideas will be welcomed, not ignored, especially as the company continues integrating recent acquisitions.Strong benefits package.Competitive base salary plus a discretionary bonus and 401(k) with company match.At Taylor White, we specialize in Accounting & Finance roles in Tampa Bay. Our industry knowledge, combined with our extensive recruiting experience, means we not only know what you're looking for — we know how to find it. For more information, please visit us at www.taylorwhite.com.INDLPJOB#23081