AP Specialist

Sebastian Corp; Kerman (CA); On-site; USD 42,000 - 56,000; Full time

Job summary

Sebastian Corp in California seeks an AP Specialist to manage invoices, reconcile statements, and ensure timely payments. Responsibilities include verifying invoices against purchase orders, preparing disbursements, and maintaining accurate records.

The role requires GAAP knowledge, accounting training or experience, and proficiency in Microsoft Office and data entry. Strong numerical ability, fast typing (45 WPM), and clear communication are essential.

Qualifications

• Knowledge of GAAP and compliance requirements.
• 1 year of technical school accounting training or relevant accounting work experience.
• Proficient in Microsoft Office and data entry.
• Ability to perform mathematical computations quickly and accurately.
• Typing 45 WPM and touch typing on a ten-key calculator.
• Effective oral and written communication skills.

Responsibilities

• Process and verify vendor invoices, ensuring they match purchase orders and contracts.
• Prepare payments to vendors for timely and accurate disbursements.
• Reconcile AP records with vendor statements and financial data.
• Maintain organized records of invoices, payments and related transactions.
• Identify and resolve discrepancies or issues with invoices or payments.
• Generate reports for auditors as needed.
• Maintain positive vendor relationships and respond to inquiries.

Skills

GAAP knowledge

Data entry

Typing 45 WPM

Oral and written communication

Mathematical computations

Education

Technical accounting training or relevant accounting work experience

Tools

Microsoft Office

Ten-key calculator

Job description

AP Specialist

Sebastian is a premier provider of communications and construction services in California. With more than 80 years of experience, Sebastian is passionate about providing people with a great place to work. Our high growth and dynamic model offers employees the opportunity for career advancement. As a family company, we value the expertise and experience of our team.

Job Description

The Accounts Payable (AP) Specialist is responsible for processing and maintaining accounts payable records, reconciling vendor statements, and ensuring timely and accurate payments to vendors.

Job Duties

• Accurately process and verify vendor invoices, ensuring they match purchase orders and contracts
• Prepare payments to vendors, ensuring timely and accurate disbursements
• Reconcile accounts payable records with vendor statements and other financial data
• Maintain accurate and organized records of invoices, payments and related financial transactions
• Identify and resolve discrepancies or issues with invoices or payments
• Provide requested information to auditors by generating related reports or schedules as needed
• Maintain positive relationships with vendors, addressing inquiries and resolving issues
• Process payroll tax payments
• Issue annual 1099's
• Other duties and responsibilities may be assigned as necessary.

Job Requirements

• Knowledge of Generally Accepted Accounting Principles and compliance requirements
• One year of technical school accounting training or relevant accounting work experience
• Proficient in Microsoft Office and data entry
• Ability to perform mathematical computations such as percentages, fractions, addition, subtraction, multiplication, and division quickly and accurately
• Must be able to type 45 WPM and use a ten key calculator by touch
• Effective oral and written communication skills

Physical, Mental and Environmental Requirements

• All requirements may be modified to reasonably accommodate individuals with disabilities
• Must be able to sit for long periods of time.
• Must have minimal ability to stand, sit, squat, bend, kneel, twist, crawl, reach, push, and pull as required for light duties of standard office clerical positions
• Occasional lifting and/or carrying of objects weighing up to 10 lbs.
• Exposure to air-conditioned/heated office environment
• Hearing is required to perceive information at normal spoken word level
• Visual acuity is required for preparing and analyzing data, operation of office equipment, and determining the accuracy and thoroughness of work

Compliance

• If you need an accommodation as part of the employment process, please contact Human Resources.
• Sebastian is an Equal Opportunity Employer, including disabled and veterans.
• If you want to view thePay Transparency Policy Statement, please click the link:English