AP Specialist

Sebastian; Kerman (CA); On-site; USD 50,000 - 65,000; Full time

Job summary

Sebastian, a premier provider of communications and construction services in California, seeks an Accounts Payable Specialist to manage vendor invoices, payments, and recordkeeping. You will reconcile statements, prepare payments, maintain accurate records, and respond to auditors.

Strong numerical and communication skills, plus GAAP knowledge, are required for success in this role. This position supports our finance team in a fast-paced environment, with opportunities for growth in a

Qualifications

• Knowledge of Generally Accepted Accounting Principles (GAAP) and compliance requirements.
• One year of technical school accounting training or relevant accounting work experience.
• Proficient in Microsoft Office and data entry.
• Ability to perform quick and accurate mathematical computations (percentages, fractions, addition, subtraction, multiplication, division).
• Type 45 WPM and use a ten-key calculator by touch.
• Effective oral and written communication skills.

Responsibilities

• Process and verify vendor invoices, ensuring accuracy with purchase orders and contracts.
• Prepare payments to vendors and ensure timely disbursements.
• Reconcile accounts payable records with vendor statements and financial data.
• Maintain accurate records of invoices, payments, and related transactions.
• Identify and resolve invoice or payment discrepancies or issues.
• Provide information to auditors by generating reports and schedules.
• Maintain positive relationships with vendors and respond to inquiries.
• Process payroll tax payments.
• Issue annual 1099s.
• Perform additional duties as needed.

Skills

Accounts Payable

Vendor invoices processing

Microsoft Office

Data entry

Typing 45 WPM

Communication skills

Education

Technical accounting coursework or associates degree

Job description

AP Specialist

Sebastian is a premier provider of communications and construction services in California. With more than 80 years of experience, Sebastian is passionate about providing people with a great place to work. Our high growth and dynamic model offers employees the opportunity for career advancement. As a family company, we value the expertise and experience of our team.

Job Description:

The Accounts Payable (AP) Specialist is responsible for processing and maintaining accounts payable records, reconciling vendor statements, and ensuring timely and accurate payments to vendors.

Job Duties:

• Accurately process and verify vendor invoices, ensuring they match purchase orders and contracts
• Prepare payments to vendors, ensuring timely and accurate disbursements
• Reconcile accounts payable records with vendor statements and other financial data
• Maintain accurate and organized records of invoices, payments and related financial transactions
• Identify and resolve discrepancies or issues with invoices or payments
• Provide requested information to auditors by generating related reports or schedules as needed
• Maintain positive relationships with vendors, addressing inquiries and resolving issues
• Process payroll tax payments
• Issue annual 1099's
• Other duties and responsibilities may be assigned as necessary.

Job Requirements:

• Knowledge of Generally Accepted Accounting Principles and compliance requirements
• One year of technical school accounting training or relevant accounting work experience
• Proficient in Microsoft Office and data entry
• Ability to perform mathematical computations such as percentages, fractions, addition, subtraction, multiplication, and division quickly and accurately
• Must be able to type 45 WPM and use a ten key calculator by touch
• Effective oral and written communication skills

Physical, Mental and Environmental Requirements:

• All requirements may be modified to reasonably accommodate individuals with disabilities
• Must be able to sit for long periods of time.
• Must have minimal ability to stand, sit, squat, bend, kneel, twist, crawl, reach, push, and pull as required for light duties of standard office clerical positions
• Occasional lifting and/or carrying of objects weighing up to 10 lbs.
• Exposure to air-conditioned/heated office environment
• Hearing is required to perceive information at normal spoken word level
• Visual acuity is required for preparing and analyzing data, operation of office equipment, and determining the accuracy and thoroughness of work

Compliance:

• If you need an accommodation as part of the employment process, please contact Human Resources.
• Sebastian is an Equal Opportunity Employer, including disabled and veterans.
• If you want to view the Pay Transparency Policy Statement, please click the link: English