AP Specialist

Mom Corps; Forest Hills (TN); Hybrid; USD 37,000 - 38,000; Part time

Job summary

Our client, a Brentwood, TN-based retail chain specializing in home improvement and agriculture stores, seeks an AP Specialist for a 3‑month contract with a hybrid work pattern (2 days on-site). Training requires more time on-site, and the role involves processing, verifying, and reconciling invoices to ensure timely payments.

Essential duties include reviewing invoices, resolving vendor inquiries, and cross-functional collaboration.

Qualifications

• 0–3 years’ data entry or imaging experience in a high-volume AP department.
• Education: High school diploma or GED required; associates degree preferred.
• SAP experience a plus; familiarity with vendor invoices and AP processes.
• Attention to detail and accuracy are essential.
• Experience with Windows-based software is beneficial.

Responsibilities

• Review invoices for documentation and approvals prior to payment.
• Prioritize and process invoices to maximize cash discount potential.
• Administer vendor portals and resolve inquiries promptly.
• Coordinate with other departments to resolve issues and respond to inquiries.
• Provide customer service to vendors via email, and sometimes phone or Teams.

Skills

Data entry

Attention to detail

Customer service

Communication

Familiar with computers

Education

High school diploma / GED

Associates degree preferred

Tools

SAP

Job description

Our client, a retail chain of home improvement and agriculture stores, is seeking an AP Specialist for a 3 month contract position in Brentwood, TN. This role is hybrid, with 2 days per week onsite. Training period will require more time onsite. This position is responsible for the efficient and timely payment of all invoices. AP Specialist will provide administrative support by processing, verifying, and reconciling invoices. This position is responsible for various Accounts Payable (AP) administrations, including examining incoming mail/invoices and rerouting appropriately, ensuring proper approvals or receipts, pre paring documents for invoice processing. Prioritize and analyze vendor invoices, ensuring maximum cash discount potential.

Essential Duties and Responsibilities Review all invoices for appropriate documentation and approval prior to payment and take appropriate steps for exceptions. Prioritize and process all invoices, ensuring maximum cash discount potential. Administration/trouble shooting of vendor portal and timely resolution of inquiries. Work cross-functionally with other departments, as needed. Respond, research, and resolve a variety of routine internal and external inquiries, debit memos, invoice/check information, and vendor disputes. Provide customer service by working with vendors directly, answering all inquiries/requests they send in via email, and sometimes telephone or teams meetings. Other duties as assigned.

Qualifications Experience: 0 - 3 years’ data entry or imaging related experience in a high volume AP department. Education: High school diploma / GED required. Associates degree preferred. Any suitable combination of education and experience will be considered. SAP experience a plus. Familiarity with computers Experience with Microsoft Windows software applications. Attention to detail

Pay Rate- $26.76- $27.71/hour