AP Specialist

Hospital Housekeeping Systems, LLC (USA); Dripping Springs (TX); On-site; USD 46,000 - 62,000; Full time

Benefits offered by this job

Paid time off

Medical, dental, and vision insurance

401(k) with employer match

Employee assistance program (EAP)

Career development and ongoingtraining

ERGs

Job summary

Hospital Housekeeping Systems, LLC (USA) is seeking an Accounts Payable Specialist to join our home office. You will perform full-cycle AP duties, code invoices to GL accounts, batch invoices, and prepare check runs, ensuring timely and accurate handling with proper supporting documentation.

You will research vendor inquiries, resolve payment issues, and assist in developing new procedures to improve workflow.

Qualifications

• 2–5 years of accounts payable experience required.
• Excel with advanced functions (VLOOKUPs, pivots) and 10-key proficiency.
• Familiarity with vendor communications and monthly closings a plus.

Responsibilities

• Code invoices with appropriate GL accounts.
• Batch invoices, prepare check runs, and file documents.
• Research and resolve vendor correspondence and invoice/payment issues.
• Perform month-end journal entries and reconciliations.
• Assist with new procedures to improve department workflow.
• Communicate with field operations regarding vendor invoices.

Skills

Accounts Payable

Excel (VLOOKUPs)

Pivot Tables

10-key Calculator

Communication Skills

Team Collaboration

Education

Bachelor’s degree preferred

Tools

Workday ERP

Microsoft Office

Job description

Location:HHS Home OfficePay Rate:Hourly - Hourly Plan, 26.00 USD HourlyWork Shift:Job DescriptionResponsibilitiesAccounts Payable SpecialistJoin a progressive team-oriented environment to perform full-cycle AP duties. Ensure invoices are matched and entered timely and accurately with proper support including purchase order, receiving, and/or approval.ResponsibilitiesCode invoices with appropriate GL accountBatch invoices, prepare check runs, and file documentsResearch and resolve vendor correspondence and invoice/payment issuesPerform month-end journal entries and reconciliations related to areas of responsibilityAssist with the development and implementation of new procedures to enhance department workflowCommunicate regularly with field operations regarding vendor invoices and/or needs that ariseRequirements2-5 years of accounts payable experience requiredEssential computer functions, including Microsoft OfficeIntermediate to advanced Excel knowledge (educations, V-look-ups, pivot tables)Must be able to use a 10-key calculatorCredit card, vendor, and p-card reconciliations requiredExcellent communication skills and ability to work on a dynamic teamRequires on-the-job training to become familiar with company policies and procedures, financial reporting, and the interrelationship of accounting with the overall operations of the company.Preferred QualificationsBachelor’s degree preferredFamiliarity with international tax law knowledge - desirableKnowledge of Workday ERP preferredWhat We OfferPaid time off (vacation and sick)Medical, dental, and vision insurance401(k) with employer matchEmployee assistance program (EAP)Employee resource groups (ERGs)Career development and ongoing trainingImportant to KnowVeterans and candidates with military experience are encouraged to apply.HHS is an Equal Employment Opportunity Employer committed to workplace diversity and inclusion.Who is HHSHHS is a private, family-owned business dedicated to caring for its team members and providing honest, quality-driven customer service. Founded in 1975 as Hospital Housekeeping Systems, today HHS provides services including housekeeping, food, and facility management to nearly 1,000 customers across six industries.We are growing rapidly and seeking motivated leaders to join us for the next stage of our journey. We support and encourage growth from within and believe that we have countless future leaders in our organization who are waiting for their next opportunity. Our Diversity, Equity, and Inclusion (DEI) Team supports a work environment where individuals of all backgrounds are heard, respected, and encouraged to grow.