AP Specialist

Hospital Housekeeping Systems, LLC (USA); United States; Sur place; USD 30 000 - 42 000; Plein temps

Avantages offerts par ce poste

Paid time off

Medical, dental, and vision insurance

401(k) with employer match

Employee assistance program (EAP)

DEI initiative

Résumé du poste

Hospital Housekeeping Systems, LLC (USA) is hiring an accounts payable specialist to join our home-office team. You will process invoices, code expenses to GL accounts, reconcile vendor statements, and support month-end close.

The role requires 2–5 years of AP experience, strong Excel skills (VLOOKUP, pivot tables), and attention to detail. A team environment and open communication are essential as you collaborate with field operations and other departments.

Qualifications

• 2–5 years of accounts payable experience.
• Strong Excel skills including VLOOKUP and pivot tables.
• Proficiency with 10-key calculator and data entry.
• Ability to reconcile vendor statements and supporting documents.
• Clear communication and teamwork in a dynamic environment.

Responsabilités

• Perform full-cycle AP duties and code invoices to GL accounts.
• Match invoices with purchase orders, receiving, and approvals.
• Batch invoices, prepare check runs, and file documents.
• Research and resolve vendor inquiries and payment issues.
• Assist with month-end journal entries and reconciliations.
• Support new procedures to improve department workflow.
• Coordinate with field operations on vendor needs.

Connaissances

Accounts payable

Excel

10-key calculator

Reconciliations

Communication skills

Formation

Bachelor’s degree preferred

Outils

Workday ERP

Description du poste

Location: HHS Home Office
Pay Rate: Hourly - Hourly Plan, 26.00 USD
Hourly Work Shift:

Responsibilities

• Join a progressive team-oriented environment to perform full-cycle AP duties.
• Ensure invoices are matched and entered timely and accurately with proper support including purchase order, receiving, and/or approval.
• Code invoices with appropriate GL account.
• Batch invoices, prepare check runs, and file documents.
• Research and resolve vendor correspondence and invoice/payment issues.
• Perform month-end journal entries and reconciliations related to areas of responsibility.
• Assist with the development and implementation of new procedures to enhance department workflow.
• Communicate regularly with field operations regarding vendor invoices and/or needs that arise.

Requirements

• 2-5 years of accounts payable experience required.
• Essential computer functions, including Microsoft Office.
• Intermediate to advanced Excel knowledge (educations, V-look-ups, pivot tables).
• Must be able to use a 10-key calculator.
• Credit card, vendor, and p-card reconciliations required.
• Excellent communication skills and ability to work on a dynamic team.
• Requires on-the-job training to become familiar with company policies and procedures, financial reporting, and the interrelationship of accounting with the overall operations of the company.

Preferred Qualifications

• Bachelor’s degree preferred.
• Familiarity with international tax law knowledge - desirable.
• Knowledge of Workday ERP preferred.

What We Offer

• Paid time off (vacation and sick)
• Medical, dental, and vision insurance
• 401(k) with employer match
• Employee assistance program (EAP)
• Employee resource groups (ERGs)
• Career development and ongoing training

What We Do

We provide industry-leading support services for aviation, government, healthcare, education, senior living, and resorts across the U.S.

Who is HHS

HHS is a private, family-owned business dedicated to caring for its team members and providing honest, quality-driven customer service. Founded in 1975 as Hospital Housekeeping Systems, today HHS provides services including housekeeping, food, and facility management to nearly 1,000 customers across six industries. We are growing rapidly and seeking motivated leaders to join us for the next stage of our journey. We support and encourage growth from within and believe that we have countless future leaders in our organization who are waiting for their next opportunity. Our Diversity, Equity, and Inclusion (DEI) Team supports a work environment where individuals of all backgrounds are heard, respected, and encouraged to grow.

Veterans & Military

Veterans and candidates with military experience are encouraged to apply. HHS is an Equal Employment Opportunity Employer committed to workplace diversity and inclusion.