Accounts Payable Specialist

Australia-Employment; Town of Florida (NY); On-site; USD 26,000 - 34,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

401(k) benefits

Job summary

Jobot in the United States, New York region seeks an Accounts Payable Specialist to support a fast-paced healthcare organization. The role focuses on AP, data entry, and invoicing, ensuring accurate entry, timely approvals, and strong vendor relationships.

You will work with multiple departments to streamline processes, prepare AP reports, assist month-end close, and support audits while staying current with industry regulations.

Qualifications

• Bachelor's degree in Finance, Accounting, or related field.
• 1–2 years of experience in Accounts Payable, preferably in healthcare.
• Proficient in data entry and invoicing with attention to detail.

Responsibilities

• Manage the complete cycle of Accounts Payable, including processing invoices and reconciling vendor statements.
• Ensure invoices are entered and approved according to company policies and procedures.
• Maintain vendor relationships by responding to inquiries in a timely and professional manner.
• Collaborate with other departments to streamline processes, improve efficiency, and ensure data accuracy.
• Prepare and present reports on AP activities, providing insights on trends, risks, and improvement opportunities.
• Participate in the development and implementation of new AP systems and processes.
• Assist in month‑end closing activities, including accruals and reconciliations.
• Support audits by providing necessary documentation and explanations.
• Stay updated on industry trends and regulations to ensure compliance and drive continuous improvement.

Skills

Accounts Payable

Data Entry

Invoicing

Vendor Management

Education

Bachelor's degree in Finance/Accounting

Tools

AP software

Excel

Job description

AP Specialist – Healthcare organization

Salary: $19 - $25 per hour.

We are a large, full-service healthcare organization providing a wide range of medical services.

Overview

We are looking for a dynamic and highly motivated Accounts Payable Specialist to join our team. This position is a fast-paced, innovative role that values expertise in Accounts Payable, Data Entry, and Invoicing.

Responsibilities

• Manage the complete cycle of Accounts Payable activities, including processing invoices, reconciling vendor statements, and resolving discrepancies.
• Ensure all invoices are accurately entered into the system and approved according to company policies and procedures.
• Maintain vendor relationships by responding to inquiries in a timely and professional manner.
• Collaborate with other departments to streamline processes, improve efficiency, and ensure data accuracy.
• Prepare and present regular reports on AP activities, providing insights on trends, potential risks, and opportunities for improvement.
• Participate in the development and implementation of new AP systems and processes.
• Assist in month‑end closing activities, including the preparation of accruals and reconciliations.
• Support audits by providing necessary documentation and explanations.
• Stay updated on the latest industry trends and regulations to ensure compliance and drive continuous improvement.

Qualifications

• Bachelor's degree in Finance, Accounting, or related field.
• Minimum of 1-2 years of experience in Accounts Payable, preferably in the healthcare industry.
• Proficient in data entry and invoicing, with a keen eye for detail and a commitment to accuracy.
• Strong knowledge of accounting principles, practices, and regulations.
• Excellent communication and interpersonal skills, with the ability to manage vendor relationships effectively.
• Proficiency in using AP software and Microsoft Office Suite, particularly Excel.
• Strong problem‑solving skills, with the ability to identify and resolve discrepancies efficiently.
• Ability to work under pressure, manage multiple tasks simultaneously, and meet tight deadlines.
• Proactive, self‑motivated, and able to work independently as well as part of a team.
• Commitment to continuous learning and improvement, with a desire to stay updated on the latest industry trends and best practices.

Benefits

• Medical, Dental, Vision, and 401(k) benefits for contractors.
• Continuation of benefits upon conversion to a permanent employee.
• Opportunity for growth within an established healthcare organization.

Equal Opportunity

Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information, or any other basis protected by applicable federal, state, or local laws. Jobot also prohibits harassment of applicants or employees based on any of these protected categories.