AP PREPARER (ASSOCIATE, CLIENT ACCOUNTING)

Vaco; Los Angeles (CA); Hybrid; USD 115,000 - 130,000; Full time

Benefits offered by this job

Strong Benefits

Job summary

Vaco partners with a private San Francisco firm to hire an Associate, Client Accounting (Accounts Payable). The role is hybrid: 3 days onsite, 2 days remote, with base compensation 115,000–130,000 USD plus bonus and strong benefits.

You will manage AP for multiple entities, code invoices, prepare payments, and help with reconciliations and reporting. Ideal for detail-oriented professionals seeking growth.

Qualifications

• 2–3 years of AP experience in a multi-entity or high-volume environment.
• Strong knowledge of invoice coding, GL allocations, and AP procedures.
• Ability to research discrepancies and manage priorities independently.
• Excellent communication and detail-oriented approach.
• Proficient with Excel and Pivot Tables; familiarity with VLOOKUPs.

Responsibilities

• Manage accounts payable activities, including invoice review and payment processing.
• Code invoices to GL accounts and entities with accuracy.
• Handle expense allocations across multiple entities and projects.
• Prepare payment batches and assist with wire transfers.
• Resolve invoice discrepancies and payment issues independently.
• Maintain AP records and supporting documentation.
• Assist with reconciliations, reporting, and GL activity.
• Produce Excel payment summaries for management review.
• Collaborate with teams to ensure timely processing.
• Identify opportunities to improve AP workflows and controls.

Skills

Accounts payable

Invoice coding

GL allocations

AP processing

Excel (VLOOKUP)

ERP systems

Multi-entity accounting

Communication

Education

Bachelor's degree in Accounting/Finance

Tools

Sage Intacct

BILL

Job description

Associate, Client Accounting (Accounts Payable)

Location: San Francisco, CA

Schedule: Hybrid | 3 days onsite, 2 days remote

Compensation: $115,000–$130,000 base + bonus

Employment Type: Full-Time, Direct Hire

About the Opportunity

We are partnering with an established, privately held organization in San Francisco seeking an experienced Accounts Payable professional to join its growing accounting team.

This opportunity is ideal for someone who enjoys managing complex AP processes, working across multiple entities, and taking ownership of their responsibilities in a collaborative, professional environment.

The organization offers a stable work environment, competitive compensation, strong benefits, and opportunities for continued professional development.

Key Responsibilities

• Manage accounts payable activities, including invoice review, coding, approvals, and payment processing.
• Review and accurately code invoices to the appropriate general ledger accounts and entities.
• Handle expense allocations across multiple entities, departments, and projects.
• Prepare payment batches, process electronic payments, and assist with wire transfers.
• Research and resolve invoice discrepancies, payment issues, and coding questions independently.
• Maintain accurate AP records, supporting documentation, and transaction details.
• Assist with account reconciliations, reporting, and general ledger activity.
• Prepare Excel reports and payment summaries for management review.
• Collaborate with accounting and internal business teams to ensure timely and accurate processing.
• Identify opportunities to improve AP workflows, internal controls, and overall efficiency.

Qualifications

• Minimum 2–3 years of hands-on accounts payable experience in a complex, multi-entity or high-volume environment.
• Strong understanding of invoice coding, GL allocations, payment processing, and AP procedures.
• Ability to independently research discrepancies, troubleshoot issues, and manage priorities.
• Strong communication skills with a professional, proactive, and service-oriented approach.
• Excellent organizational skills, attention to detail, and follow-through.
• Proficiency in Microsoft Excel; experience with VLOOKUPs and pivot tables preferred.
• Experience with ERP systems and AP automation platforms; Sage Intacct or BILL experience is a plus.
• Comfortable adapting to new technology, systems, and evolving processes.
• Bachelor's degree in Accounting, Finance, or a related field preferred but not required.

Compensation & Benefits

• Strong Benefits