AP Operations Research Analyst

D&H Distributing Co.; Harrisburg (Dauphin County); Hybrid; USD 55,000 - 75,000; Full time

Benefits offered by this job

Employee Stock Ownership Plan

401k

Paid Time Off

Medical, Prescription, Dental and Vis​

Vision benefits

Gym Reimbursement

Work from Home Reimbursement

Employee Purchase Program

Tuition Assistance

Job summary

D&H Distributing Co. is seeking an AP Analyst for a hybrid role basis in Harrisburg, PA or Tampa, FL. The position focuses on accounts payable, purchase orders, and month-end close within a fast-paced environment.

You will manage high-volume vendor invoices, perform 3-way match reconciliations, and collaborate with purchasing, warehouse, and vendors. Strong communication and analytical skills are essential, with a self-starter mindset and reliability in meeting deadlines.

Qualifications

• Strong knowledge of accounting functions and month end close processes.
• Strong analytical skills and excellent communication skills, both written and oral.
• Ability to work within a large workload presenting new challenges on a regular basis; must be a self-starter.

Responsibilities

• Work with a large volume of vendor accounts and an automated accounting system with primary focus around accounts payable and purchase orders (POs).
• Manage the day to day workflow of invoice, receipt and purchase order match (3 way match) reconciliation of accounts prior to payment, including but not limited to reconciliation of invoices to avoid past due, creation/cancelation of debit memos for invoice related discrepancies.
• Investigate and resolve all invoice related discrepancies through collaboration with the purchasing department, the warehouse and vendors.
• Provide updates to the Executive Team monthly on the status of their portfolio.
• Meet with Mgmt Team regularly on urgent issues needing escalation.
• Ability to present and communicate financial status of vendor portfolio to other business areas.
• Partner with management to identify and implement process improvements.
• Handle high volume of inquiries from vendors and company personnel.
• Manage vendor relations and build effective partnerships.
• Maintain and keep the debit memo report up to date for vendor portfolio, focusing on resolving aged issues.
• Prepare daily and weekly payments for processing, including payment projections, approving payments and mailing checks.
• Independent decision-making skills to resolve daily issues.
• Assist management with assignments and projects as needed.
• Must adhere to all company policies, including attendance.

Skills

Accounts payable

Month-end close

Analytical skills

Communication skills

Microsoft Office

Self-starter

Education

College degree in Business / Accounting / Finance

High School Diploma + 3-5 years AP experience

Job description

This is a hybrid role that can be based in either Harrisburg, PA or Tampa, FL.

This is a hybrid role.

D&H is growing! Join 100+ year old Employee-Owned technology distributor, offering end-to-end solutions for today's resellers, retailer, and the clients they serve across the SMB and Consumer markets.

• We are empowered by our employee co-owners who provide the industry’s best service, and we promote a collaborative culture.
• We offer an Employee Stock Ownership Plan, 401k, Paid Time Off, Medical, Prescription, Dental and Vision benefits as well as Gym Reimbursement, Work from Home Reimbursement, Employee Purchase Program, Tuition Assistance and much more!
• As a D&H Co-Owner you receive numerous discounts on services.
• We feel strongly about giving back to the community and promoting sustainable, eco-friendly business practices.

Summary

The AP Analyst assumes responsibility for all invoice related issues for their vendor portfolio. Individual must be detailed oriented, possess strong communication and analytical skills, be able to prioritize, and have the ability to multi-task in a high-volume environment.

Responsibilities

• Work with a large volume of vendor accounts and an automated accounting system with primary focus around accounts payable and purchase orders (POs).
• Manage the day to day workflow of invoice, receipt and purchase order match (3 way match) reconciliation of accounts prior to payment, including but not limited to reconciliation of invoices to avoid past due, creation/cancelation of debit memos for invoice related discrepancies.
• Investigate and resolve all invoice related discrepancies through collaboration with the purchasing department, the warehouse and vendors.
• Provide updates to the Executive Team monthly on the status of their portfolio.
• Meet with Mgmt Team regularly on urgent issues needing escalation.
• Ability to present and communicate financial status of vendor portfolio to other business areas.
• Partner with management to identify and implement process improvements.
• Handle high volume of inquiries from vendors and company personnel.
• Manage vendor relations and build effective partnerships.
• Maintain and keep the debit memo report up to date for vendor portfolio, focusing on resolving aged issues.
• Prepare daily and weekly payments for processing, including payment projections, approving payments and mailing checks.
• Independent decision-making skills to resolve daily issues.
• Assist management with assignments and projects as needed.
• Must adhere to all company policies, including attendance.

Requirements

• Strong knowledge of accounting functions and month end close processes
• Strong analytical skills and excellent communication skills, both written and oral
• Strong sense of urgency
• Strong independent thinking and decision-making skills
• Knowledge of Microsoft Office
• Ability to work within a large workload presenting new challenges on a regular basisMust be a self-starter
• Ability to be flexible in completion of duties on a daily basis
• Must be able to deal with pressure related to meeting deadlines

Education and/or Experience

• College Degree in Business / Accounting / Finance, or
• High School Diploma + 3-5 years in AP / Accounting environment