AP Operations Research Analyst

D&H Distributing; Harrisburg (Dauphin County); Hybrid; USD 52,000 - 68,000; Full time

Benefits offered by this job

Medical, Prescription, Dental, Vision

401k, PTO

Gym Reimbursement

Work from Home Reimbursement

Tuition Assistance

Employee Stock Ownership Plan

Employee Purchase Program

Job summary

D&H Distributing is seeking an AP Analyst to manage invoice processing, 3-way match, and payment activity for a high-volume vendor portfolio. This hybrid role can be based in Harrisburg, PA or Tampa, FL, and requires strong accounting knowledge, analytical skills, and the ability to collaborate across departments.

The successful candidate will reconcile invoices, communicate status to the Executive Team, and drive process improvements while handling multiple priorities in a fast-paced

Qualifications

• College degree in Business/Accounting/Finance or equivalent experience.
• 3-5 years in AP/Accounting with high school diploma is acceptable.
• Strong analytical and communication skills; ability to prioritize and multi-task.

Responsibilities

• Handle high-volume AP/invoice processing and 3-way PO matching.
• Reconcile invoices, receipts, and POs to ensure on-time payments.
• Investigate discrepancies with purchasing, warehouse, and vendors.
• Provide monthly portfolio status updates to Executive Team.
• Escalate urgent issues to Management and offer process improvements.

Skills

Accounting knowledge

Analytical skills

Communication skills

Time management

Independent thinking

Self-starter

Adaptability

Education

College Degree in Business/Accounting/Finance

High School Diploma + 3-5 years in AP/Accounting

Tools

Microsoft Office

Job description

This is a hybrid role that can be based in either Harrisburg, PA or Tampa, FL.

This is a hybrid role.

D&H is growing! Join 100+ year old Employee-Owned technology distributor, offering end-to-end solutions for today's resellers, retailer, and the clients they serve across the SMB and Consumer markets.

• We are empowered by our employee co-owners who provide the industry’s best service, and we promote a collaborative culture.
• We offer an Employee Stock Ownership Plan, 401k, Paid Time Off, Medical, Prescription, Dental and Vision benefits as well as Gym Reimbursement, Work from Home Reimbursement, Employee Purchase Program, Tuition Assistance and much more!
• As a D&H Co-Owner you receive numerous discounts on services.
• We feel strongly about giving back to the community and promoting sustainable, eco-friendly business practices.

Summary

The AP Analyst assumes responsibility for all invoice related issues for their vendor portfolio. Individual must be detailed oriented, possess strong communication and analytical skills, be able to prioritize, and have the ability to multi-task in a high-volume environment.

Responsibilities

• Work with a large volume of vendor accounts and an automated accounting system with primary focus around accounts payable and purchase orders (POs).
• Manage the day to day workflow of invoice, receipt and purchase order match (3 way match) reconciliation of accounts prior to payment, including but not limited to reconciliation of invoices to avoid past due, creation/cancelation of debit memos for invoice related discrepancies.
• Investigate and resolve all invoice related discrepancies through collaboration with the purchasing department, the warehouse and vendors.
• Provide updates to the Executive Team monthly on the status of their portfolio.
• Meet with Mgmt Team regularly on urgent issues needing escalation.
• Ability to present and communicate financial status of vendor portfolio to other business areas.
• Partner with management to identify and implement process improvements.
• Handle high volume of inquiries from vendors and company personnel.
• Manage vendor relations and build effective partnerships.
• Maintain and keep the debit memo report up to date for vendor portfolio, focusing on resolving aged issues.
• Prepare daily and weekly payments for processing, including payment projections, approving payments and mailing checks.
• Independent decision-making skills to resolve daily issues.
• Assist management with assignments and projects as needed.
• Must adhere to all company policies, including attendance.

Requirements

• Strong knowledge of accounting functions and month end close processes
• Strong analytical skills and excellent communication skills, both written and oral
• Strong sense of urgency
• Strong independent thinking and decision-making skills
• Knowledge of Microsoft Office
• Ability to work within a large workload presenting new challenges on a regular basis
• Must be a self-starter
• Ability to be flexible in completion of duties on a daily basis
• Must be able to deal with pressure related to meeting deadlines

Education And/or Experience

• College Degree in Business / Accounting / Finance, or
• High School Diploma + 3-5 years in AP / Accounting environment

EOE