AP Manager

Randstad USA; Kennett Square (Chester County); On-site; USD 85,000 - 105,000; Full time

Benefits offered by this job

Healthcare package

401(k) with company match

Paid time off

Professional development support

Job summary

Randstad USA seeks an experienced Accounts Payable Manager to lead global P2P operations, directing a five-person US team while governing an offshore AP team in India. The role emphasizes strong leadership, offshore governance, and expert 3-way matching in a manufacturing ERP environment.

You will optimize processing workflows, ensure internal controls, and collaborate with Treasury to forecast cash flow, leveraging OCR and digital invoicing to improve speed and accuracy across time zones.

Qualifications

• 5+ years of progressive Accounts Payable experience.
• 2+ years managing hybrid onshore/offshore teams (India).
• Manufacturing, distribution, or high-volume supply chain exposure preferred.
• Advanced 3-way matching in an ERP (PO, receiving, invoice).
• Experience with automated invoicing/OCR and digital workflows.
• Bachelor’s degree in Accounting/Finance or equivalent.

Responsibilities

• Direct day-to-day AP operations across global delivery model (US team of 5 + offshore India).
• Establish SOPs, QC audits, and KPIs for offshore processing.
• Lead daily/weekly syncs with offshore leads to resolve bottlenecks and manage handoffs across time zones.
• Mentor US-based staff to focus on strategic tasks and complex reconciliations.
• Oversee 3-way matching across local and offshore teams; resolve discrepancies in pricing/quantities.
• Manage high-volume payment runs (ACH, wire, check, corporate card) and 1099/W-9 compliance.
• Lead monthly AP close with accurate sub-ledger to GL reconciliations.
• Monitor offshore output for US GAAP and internal controls.

Skills

Accounts Payable

Leadership

Offshore management

3-way matching

ERP systems

OCR

Excel

Education

Bachelor's degree in Accounting/Finance

Tools

SAP

Oracle

NetSuite

Infor

MS Dynamics 365

OCR software

Job description

Job Summary

Position Overview

We are seeking an experienced, detail-oriented Accounts Payable Manager to lead our global procure-to-pay (P2P) operations. In this role, you will lead a hybrid operational model-directing a core team of five US-based AP professionals while managing and governing an outsourced Accounts Payable team in India.

The ideal candidate brings strong leadership, experience managing offshore/global shared service teams, and deep technical expertise in 3-way matching (PO, Receiving/Packing Slip, Vendor Invoice) within a manufacturing ERP environment. You will be instrumental in maintaining strict internal controls, improving processing speed, and ensuring seamless cross-time-zone collaboration.

Key Responsibilities

Offshore Governance & Team Leadership

• Direct day-to-day operations of the AP function across a global delivery model, managing 5 US-based direct reports and overseeing daily workflow execution, SLA tracking, and quality assurance for the outsourced team in India.
• Establish standard operating procedures (SOPs), quality control audits, and Key Performance Indicators (KPIs) for the offshore AP processing team.
• Lead daily/weekly syncs with offshore team leads to clear processing bottlenecks, resolve complex escalations, and manage handoffs across time zones.
• Mentor and develop the US-based team to focus on strategic tasks, exception management, vendor relationship management, and complex reconciliations.

3-Way Matching & Process Management

• Oversee and audit the multi-way matching process (Purchase Order, Bill of Lading/Receiving, and Vendor Invoice) executed across both local and offshore teams.
• Act as the final escalation point for resolving 3-way match discrepancies in pricing, quantities, freight, and payment terms between Purchasing, Receiving, Plant Operations, and Vendors.
• Manage high-volume payment runs (ACH, wire, check, corporate card) and enforce strict 1099 and W-9 compliance.
• Lead the monthly AP close process, ensuring timely sub-ledger to GL reconciliations and accurate month-end expense accruals across all global processing queues.
• Monitor offshore team output accuracy to guarantee adherence to US GAAP, internal controls, and audit guidelines.
• Partner with Treasury and Finance leadership to provide accurate cash-flow forecasts based on upcoming vendor obligations and early-payment discount opportunities.
• Identify opportunities to optimize processing workflows, digital invoice ingestion (OCR), and approval routing between local plant operations and the offshore team.
• Continuously refine task allocation to ensure transactional processing is efficiently handled offshore while maintaining strong internal governance onshore.

Key Qualifications & Experience

• 5+ years of progressive Accounts Payable experience, with 2+ years managing teams in a hybrid onshore/offshore or outsourced global delivery model (specifically managing India-based teams or shared service centers).
• Manufacturing, distribution, or high-volume supply-chain environment experience strongly preferred.
• Technical Skills:
  • Advanced proficiency in executing strict 3-way matching workflows within an ERP system (e.g., SAP, Oracle, NetSuite, Infor, or Microsoft Dynamics 365).
  • Expertise with automated invoice scanning/OCR and digital workflow management software.
  • Advanced Microsoft Excel skills (VLOOKUPs, Pivot Tables, data validation).
• Bachelor’s degree in Accounting, Finance, or Business Administration preferred (or equivalent combination of education and global AP experience).
• Exceptional written and verbal communication skills with demonstrated success managing cross-cultural teams across different time zones.

What We Offer

• Competitive Salary Range: $85,000 - $105,000 (commensurate with experience)
• Bonus Eligibility: Performance-based annual bonus (5-10%)
• Benefits Package: Comprehensive healthcare (medical, dental, vision), 401(k) with company match, paid time off (PTO), and professional development support.

Location & Details

location: Kennett Square, Pennsylvania

job type: Permanent

salary: $85,000 - 105,000 per year

work hours: 9 to 5

education: Bachelor's degree

experience: 5 Years

Skills

skills: A/P Supv/Mgmt Responsibility

Equal Opportunity Employer Statement

Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact [e-mail].

Other Information

Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including health, an incentive and recognition program, and 401K contribution (all benefits are based on eligibility).

This posting is open for thirty (30) days.

Any consideration of a background check would be an individualized assessment based on the applicant or employee's specific record and the duties and requirements of the specific job.