AP/Data Entry Specialist

Vaco Recruiter Services; Franklin (TN); On-site; USD 35,000 - 52,000; Full time

Benefits offered by this job

Discretionary bonuses

Medical insurance

Dental coverage

Vision coverage

401(k) retirement plan

Job summary

Vaco Recruiter Services is seeking an AP/Data Entry Specialist to help ensure transportation-related invoices are accurate, documented, and processed efficiently. You will collaborate with carriers and internal teams to investigate billing discrepancies and support timely payment activity.

Daily tasks include reviewing invoices for accuracy, comparing charges to rates and contracts, and maintaining detailed audit documentation.

Qualifications

• 1-2 years of experience in Accounts Payable, Accounts Receivable, billing, or invoice reconciliation.
• Strong data entry and administrative accuracy skills.
• Ability to manage multiple tasks in a fast-paced environment.

Responsibilities

• Review freight and transportation invoices for accuracy.
• Compare billed charges against contracts and rates.
• Identify and Research discrepancies and overcharges.
• Communicate with carriers to resolve invoice questions.
• Maintain documentation of audits and resolutions.
• Support financial controls and approval processes.

Skills

Accounts Payable experience

Data entry

Billing/invoice reconciliation

Fast-paced environment

Job description

AP/Data Entry Specialist

In this role, you'll help ensure transportation-related invoices are accurate, properly documented, and processed efficiently. You'll work closely with carriers and internal stakeholders to investigate billing discrepancies, validate charges, and help support timely payment activity.

Daily responsibilities may include:

• Reviewing freight and transportation invoices for accuracy
• Comparing billed charges against agreed-upon rates and contracts
• Identifying and researching exceptions, discrepancies, and overcharges
• Communicating with carriers to resolve invoice-related questions
• Maintaining detailed documentation of audits, corrections, and resolutions
• Supporting compliance with company financial controls and approval processes
• Assisting with high-volume invoice processing while meeting service expectations

Ideal Background

Candidates with experience in accounting support, invoice reconciliation, billing administration, or transportation operations are encouraged to apply.

Required Qualifications

• 1-2 years of experience in Accounts Payable, Accounts Receivable, billing, or invoice reconciliation
• Strong data entry and administrative accuracy skills
• Ability to manage multiple tasks in a fast-paced environment

The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company's 401(k) retirement plan.