AP Coordinator

New Morning Market; Woodbury (CT); Hybrid; USD 42,000 - 62,000; Full time

Job summary

New Morning Market in Woodbury, CT is seeking an Accounts Payable Clerk to support controller by handling payments and AP data entry. You will process checks or ACH payments, reconcile vendor ledgers, and maintain vendor records with accuracy.

The role requires strong data management, proficiency with Microsoft Office, and excellent communication. Team-oriented, detail-focused professionals who can manage multiple tasks are welcome to apply.

Qualifications

• Ability to manage data within a complex database.
• Proficiency with Microsoft Office and database applications.
• Good keyboarding skills.
• Excellent oral and written communication skills.
• Well-organized and detail-oriented.
• Demonstrated ability to follow through and handle multiple demands.
• Regular, predictable attendance.

Responsibilities

• Process outgoing payments in compliance with financial policies and procedures.
• Perform day-to-day accounts payable tasks: verify, classify, and record accounts payable data.
• Under the direction of the controller, cut checks to vendors or initiate ACH/wire payments.
• Reconcile the accounts payable ledger and post to the correct cost centers.
• Investigate discrepancies by reconciling vendor accounts and statements.
• Generate reports detailing accounts payable status.
• Resolve inquiries about account status with internal/external contacts.
• Review and process credit card statements.
• Manage vendor files in accounting database; set up new vendors as necessary.
• File invoices, deposits, etc.; prepare old files for storage and general maintenance.
• Assist Controller in accounting functions as necessary.

Skills

Data management

Microsoft Office

Keyboarding

Communication skills

Organizational skills

Follow-through

Attendance

Tools

Microsoft Office

Database applications

Job description

Description

• Process outgoing payments in compliance with financial policies and procedures.
• Perform day to day financial transactions, including verifying, classifying, and recording accounts payable data.
• Under the direction of the controller, cutting checks to vendors and/or initiating ACH/wire payments.
• Reconcile the accounts payable ledger to ensure that all bills and payments are accounted for and properly posted to the correct cost center.
• Investigate and verify discrepancies, if any, by reconciling vendor accounts and monthly vendor statements.
• Generate reports detailing accounts payables status.
• Research and resolve routine internal and external inquiries concerning account status, including communicating the resolution of discrepancies to appropriate persons.
• Review and process credit card statements.
• Manage vendor files within accounting database; set up new vendors as necessary.
• File invoices, deposits, etc; prepare old files to go to storage and general maintenance of files.
• Assist Controller in accounting functions as necessary.

Requirements

1. Ability to manage data within a complex database required.
2. Computer proficiency required, including Microsoft Office and database applications.
3. Good keyboarding skills required.
4. Excellent oral and written communication skills.
5. Well-organized, pays attention to detail.
6. Demonstrated ability to follow through on commitments and handle multiple demands.
7. Regular, predictable attendance.