AP Coordinator

Northeast Treatment Centers; Philadelphia (Philadelphia County); Hybrid; USD 42,000 - 60,000; Full time

Job summary

Northeast Treatment Centers in Philadelphia is seeking an Accounts Payable Coordinator to support our finance team with invoice processing, timely payments, and meticulous record-keeping. You will code invoices, ensure goods/services receipt, and adhere to NET policies and nonprofit accounting standards.

Hybrid work setup preferred. Responsibilities include payments, vendor management, and assisting with month-end close, accruals, and audits.

Qualifications

• High school diploma; accounting education preferred.
• Strong bookkeeping, math, and computer skills.
• Excellent attention to detail and accuracy.
• Communication and vendor-management abilities.
• Detail-oriented and organized; able to work under pressure with high invoice volumes.
• Experience in a hybrid environment.
• Familiarity with Bill.com and Chrome River.
• Experience with Microsoft Dynamics is a plus.

Responsibilities

• Process vendor invoices and code accurately in the accounting system.
• Verify services/products received and approved by NET.
• Ensure proper approvals and adherence to organizational policies.
• Ensure invoices are aged properly according to terms.
• Prepare and process checks, ACH, and wire transfers.
• Monitor payment schedules and resolve discrepancies.
• Maintain vendor files and respond to inquiries.
• Maintain positive vendor relations.
• Support month-end close and accruals; assist with audits.

Skills

Bookkeeping

Math

Computer skills

Attention to detail

Communication

Vendor management

Organization

Ability to work under pressure

Education

High school diploma

Accounting degree preferred

Tools

Bill.com

Chrome River

Microsoft Dynamics

Job description

The Accounts Payable Coordinator is responsible for processing vendor invoices, ensuring timely payments and maintaining accurate records in compliance with NET policies and procedures and nonprofit accounting standards. This role supports the finance team by managing payables and assisting with month-end close.

Key Responsibilities

• Invoice Processing
• Review, verify and code then enter vendor invoices accurately into the accounting system.
• Ensure services/products provided by the vendor have been received and accepted by NET.
• Ensure proper approvals and adherence to organizational policies.
• Ensure invoices are properly aged in accordance with terms.
• Payments
• Prepare and process checks, ACH and wire transfers.
• Monitor payment schedules and resolve discrepancies.
• Vendor Management
• Maintain vendor files and respond to inquiries.
• Maintain positive vendor relations.
• Ensure compliance with W-9 and 1099 reporting requirements.
• Month-End Close
• Reconcile accounts payable ledger.
• Assist with accruals and expense reporting.
• Compliance
• Follow internal controls and nonprofit financial regulations.
• Support audit preparation as needed.

Qualifications

Minimum requirements:

• Minimum high school diploma (higher education in accounting preferred)
• Strong bookkeeping, math, and computer skills
• Excellent attention to detail and accuracy
• Communication and vendor-management abilities
• Detail-oriented and organized
• Able to work under pressure with high volumes of invoices
• Experience working in a hybrid environment
• Knowledge of Third-Party programs such as Bill.com and Chrome River
• Experience with Microsoft Dynamics is a plus