AP Coordinator

New Morning Market; North Woodbury (CT); On-site; USD 42,000 - 56,000; Full time

Job summary

New Morning Market in North Woodbury, CT is seeking an Accounts Payable Associate to process outgoing payments, verify and classify accounts payable data, and assist the Controller with daily accounting tasks.

The role involves cutting checks, initiating ACH/wire payments, reconciling ledgers, and handling vendor inquiries with attention to detail and strong organization.

Qualifications

• Experience in accounts payable and financial processes.
• Strong data management within complex databases.
• Proficient with MS Office and database applications.
• Excellent oral and written communication skills.

Responsibilities

• Process outgoing payments in compliance with financial policies and procedures.
• Perform day to day financial transactions, including verifying, classifying, and recording accounts payable data.
• Under the direction of the controller, cutting checks to vendors and/or initiating ACH/wire payments.
• Reconcile the accounts payable ledger to ensure that all bills and payments are accounted for and properly posted to the correct cost center.
• Investigate and verify discrepancies, if any, by reconciling vendor accounts and monthly vendor statements.
• Generate reports detailing accounts payables status.
• Research and resolve routine internal and external inquiries concerning account status, including communicating the resolution of discrepancies to appropriate persons.
• Review and process credit card statements.
• Manage vendor files within accounting database; set up new vendors as necessary.
• File invoices, deposits, etc; prepare old files to go to storage and general maintenance of files.
• Assist Controller in accounting functions as necessary.

Skills

Data management

Keyboarding

Communication

Attention to detail

Organization

Tools

Microsoft Office

Database applications

Job description

Description

• Process outgoing payments in compliance with financial policies and procedures.
• Perform day to day financial transactions, including verifying, classifying, and recording accounts payable data.
• Under the direction of the controller, cutting checks to vendors and/or initiating ACH/wire payments.
• Reconcile the accounts payable ledger to ensure that all bills and payments are accounted for and properly posted to the correct cost center.
• Investigate and verify discrepancies, if any, by reconciling vendor accounts and monthly vendor statements.
• Generate reports detailing accounts payables status.
• Research and resolve routine internal and external inquiries concerning account status, including communicating the resolution of discrepancies to appropriate persons.
• Review and process credit card statements.
• Manage vendor files within accounting database; set up new vendors as necessary.
• File invoices, deposits, etc; prepare old files to go to storage and general maintenance of files.
• Assist Controller in accounting functions as necessary.

Requirements

1. Ability to manage data within a complex database required.
2. Computer proficiency required, including Microsoft Office and database applications.
3. Good keyboarding skills required.
4. Excellent oral and written communication skills.
5. Well-organized, pays attention to detail.
6. Demonstrated ability to follow through on commitments and handle multiple demands.
7. Regular, predictable attendance.