AP Coordinator

Primary Services; Houston (TX); On-site; USD 52,000 - 68,000; Full time

Job summary

Primary Services in Houston, TX is seeking an AP Coordinator for a 3-month contract onsite. The role focuses on high-volume AP processing, vendor payments, reconciliations, and discrepancy resolution within a busy finance team.

The ideal candidate has at least 3 years of full-cycle AP experience, strong Excel skills (VLOOKUP, PivotTables), and familiarity with NetSuite. SaaS/ERP exposure and attention to detail are valued in this fast-paced environment.

Qualifications

• Minimum 3 years of full-cycle accounts payable experience.
• Experience with PO and non-PO invoice processing and 3-way matching.
• Knowledge of the 1099 process and basic accounting principles.

Responsibilities

• Process high volumes of PO, non-PO, utility, and consolidated invoices.
• Review invoices for accurate coding, documentation, approvals, and payment terms.
• Perform 3-way matching and resolve discrepancies involving invoices, POs, and receiving records.
• Review vendor statements and investigate missing invoices, payment differences, and outstanding credits.
• Respond to vendor inquiries and resolve invoice and payment issues.
• Process expense reports, payment vouchers, check requests, and ACH disbursements.
• Maintain accurate invoice records and complete transaction corrections, reversals, and voids as needed.
• Assist with vendor setup, account updates, and banking information maintenance.
• Review payment documentation and verify check accuracy.
• Support month-end closing activities and account reconciliations.
• Prepare supporting documentation for audits and financial reporting.
• Maintain accurate AP records in accordance with accounting policies and internal controls.

Skills

Accounts payable

Full-cycle AP

3-way matching

Excel (VLOOKUP, PivotTables)

Invoice discrepancies

Vendor payments

Researching issues

Payment processing

Education

Bachelor's degree in Accounting/Finance

Tools

NetSuite

Symbeo

Logix

Expensify

Job description

West Houston, TX | Onsite | 3-Month Contract

Bring your accounts payable experience to a large North American logistics organization with operations across more than 200 locations. This three-month opportunity lets an experienced AP professional contribute immediately in a busy accounting environment by handling invoice processing, vendor payments, account reconciliations, and discrepancy resolution. Apply your knowledge of full-cycle AP, 3-way matching, Excel, and financial systems while supporting the day-to-day accuracy and efficiency of an established Finance operation.

The AP Coordinator will assist Accounting and Finance with high-volume invoice processing, payment activities, vendor account maintenance, and financial documentation. This role is ideal for someone who enjoys hands-on accounts payable work, is comfortable researching and resolving discrepancies, and can manage multiple priorities while maintaining accurate records.

Responsibilities

• Process high volumes of PO, non-PO, utility, and consolidated invoices.
• Review invoices for accurate coding, documentation, approvals, and payment terms.
• Perform 3-way matching and resolve discrepancies involving invoices, purchase orders, and receiving records.
• Review vendor statements and investigate missing invoices, payment differences, and outstanding credits.
• Respond to vendor inquiries and resolve invoice and payment issues.
• Process expense reports, payment vouchers, check requests, and ACH disbursements.
• Maintain accurate invoice records and complete transaction corrections, reversals, and voids as needed.
• Assist with vendor setup, account updates, and banking information maintenance.
• Review payment documentation and verify check accuracy.
• Support month-end closing activities and account reconciliations.
• Prepare supporting documentation for audits and financial reporting.
• Maintain accurate AP records in accordance with accounting policies and internal controls.

Qualifications

• Minimum 3 years of full-cycle accounts payable experience required.
• Experience with PO and non-PO invoice processing, including 3-way matching.
• Knowledge of the 1099 process and basic accounting principles.
• Intermediate to advanced Microsoft Excel skills, including VLOOKUPs and PivotTables.
• Experience researching and resolving invoice discrepancies, vendor account issues, and payment errors.Experience with accounts payable software or ERP systems.
• NetSuite experience required; familiarity with Symbeo, Logix, or Expensify is a plus.
• Proficiency in Microsoft Office applications.
• Bachelor's degree in Accounting, Finance, or a related field preferred; equivalent experience may be considered.