Accounts Payable Administrator

Primary Services; Houston (TX); On-site; USD 55,000 - 75,000; Full time

Job summary

Primary Services in Houston is seeking an Accounts Payable Administrator to support a high-volume operation across more than 200 locations nationwide. The role emphasizes accurate invoice processing, 3-way matching, non-PO invoices, and the 1099 process in a fast-paced environment.

Responsibilities include managing payments, vendor research, month-end close assistance, and ensuring compliance with internal controls.

Qualifications

• 3+ years of accounts payable experience in a full-cycle, high-volume environment.
• Experience with non-PO invoice processing and 3-way matching.
• Knowledge of 1099 process.
• Intermediate to advanced Excel skills (VLOOKUP, PivotTables).
• Experience researching and resolving invoice and payment discrepancies.

Responsibilities

• Process high-volume PO, non-PO, utility, and consolidated invoices.
• Verify invoice documentation, coding, approvals, and service periods.
• Perform 3-way matching and resolve PO/invoice discrepancies.
• Analyze vendor statements and research missing invoices and credits.
• Process payments, reimbursements, ACHs, and other disbursements.
• Respond to vendor inquiries and resolve invoice issues.
• Support month-end close and audits; maintain AP records.

Skills

Accounts payable

Education

Bachelor's degree in Accounting/Finance or related field

Tools

Symbeo

NetSuite

Logix

Expensify

Job description

Put your full-cycle AP experience to work in a high-volume accounting environment supporting a large organization with operations across more than 200 locations nationwide. This opportunity is ideal for an accounts payable professional comfortable managing a steady invoice workload. Bring your experience with 3-way matching, non-PO invoices, 1099 processes, and advanced Excel to a role that provides broad exposure to day-to-day AP operations, month-end activities, and multiple financial systems.

The Accounts Payable Administrator will provide hands-on financial and administrative support to Accounting and Finance, with responsibility for accurate invoice processing, vendor research, payment activities, and issue resolution. This role requires strong attention to detail and the ability to independently research discrepancies while maintaining accuracy in a fast-paced, high-volume environment.

Responsibilities

• Process high-volume PO, non-PO, utility, and consolidated invoices.
• Verify invoice documentation, coding, approvals, and service periods before processing.
• Perform 3-way matching and resolve discrepancies between purchase orders, invoices, and supporting documentation.
• Analyze vendor statements and research missing invoices, payment discrepancies, and outstanding credits.
• Process expense reports, payment vouchers, check requests, ACH payments, and other disbursements.
• Respond to vendor inquiries and resolve invoice and payment issues.
• Process invoice reversals, voids, and transaction corrections as needed.
• Support new vendor setup and account maintenance, including banking information.
• Review manually issued checks against invoices and supporting documentation.
• Assist with month-end close activities and account research.
• Provide documentation supporting internal and external audits.
• Maintain accurate AP records in accordance with internal controls and Finance procedures.

Qualifications

• 3+ years of accounts payable experience in a full-cycle, high-volume, fast-paced environment required.
• Experience with non-PO invoice processing and PO 3-way matching required.
• Knowledge of the 1099 process required.
• Intermediate to advanced Microsoft Excel skills, including VLOOKUPs and PivotTables.
• Experience researching and resolving invoice, vendor, and payment discrepancies.
• Working knowledge of accounts payable processes and basic accounting principles.
• Experience with Symbeo, NetSuite, Logix, and/or Expensify preferred.
• Bachelor’s degree in Accounting, Finance, or a related field preferred; relevant experience may be considered instead of a degree.