AP / AR Support Administrator

KBW Financial Staffing & Recruiting; Salem (NH); Hybrid; USD 22,000 - 37,000; Full time

Job summary

KBW Financial Staffing & Recruiting has partnered with a growing company in Salem, NH for an AP/AR Specialist role. The position primarily supports Accounts Payable and assists Accounts Receivable as needed, with a hybrid schedule: three days onsite Monday through Wednesday and remote Thursday and Friday.

The role involves reviewing invoices, coding freight costs, processing payments, reconciling statements, and supporting AR activities.

Qualifications

• Prior experience with Accounts Payable, invoice processing, or a related accounting support function.
• Basic understanding of Accounts Receivable and customer payment processing.
• Experience working with bills and vendor statements preferred.
• Strong attention to detail and organizational skills.
• Ability to research and resolve invoice and payment discrepancies.
• Professional written and verbal communication skills when working with vendors, customers, and internal departments.
• Ability to follow established accounting procedures and manage multiple priorities.
• Experience working within an ERP system; Sage experience is a plus.
• Basic proficiency with Microsoft Excel, Word, Outlook, and Teams.

Responsibilities

• Review, process, and verify vendor invoices for accuracy and proper documentation.
• Manage and bills, ensuring freight-related costs are accurately captured, coded, and billed to the appropriate customer or account.
• Enter and maintain Accounts Payable transactions within the accounting system.
• Research invoice discrepancies and obtain missing information from internal departments and vendors.
• Respond to vendor inquiries regarding invoice status, payments, and account information.
• Reconcile vendor statements and research outstanding or disputed items.
• Assist the Accounts Receivable team with processing and recording customer payments.
• Research unapplied or unidentified customer payments and obtain necessary remittance information.
• Communicate with customers regarding short payments, overpayments, and other payment discrepancies.
• Prepare and distribute customer statements and assist with follow-up on outstanding balances.
• Maintain accurate and up-to-date accounting records.
• Assist with additional accounting, administrative, and special projects as needed.

Skills

Accounts Payable

Invoice processing

Attention to detail

Organizational skills

Communication

ERP system

Microsoft Excel

Microsoft Word

Outlook

Teams

Tools

Sage

Job description

KBW Financial Staffing & Recruiting has partnered with a growing company in Salem, NH in their search for an AP/AR Specialist. This position will primarily support Accounts Payable while also assisting the Accounts Receivable team as needed. The role offers a hybrid schedule with three days onsite Monday through Wednesday and the ability to work from home Thursday and Friday.

Responsibilities

• Review, process, and verify vendor invoices for accuracy and proper documentation.
• Manage and bills, ensuring freight-related costs are accurately captured, coded, and billed to the appropriate customer or account.
• Enter and maintain Accounts Payable transactions within the accounting system.
• Research invoice discrepancies and obtain missing information from internal departments and vendors.
• Respond to vendor inquiries regarding invoice status, payments, and account information.
• Reconcile vendor statements and research outstanding or disputed items.
• Assist the Accounts Receivable team with processing and recording customer payments.
• Research unapplied or unidentified customer payments and obtain necessary remittance information.
• Communicate with customers regarding short payments, overpayments, and other payment discrepancies.
• Prepare and distribute customer statements and assist with follow-up on outstanding balances.
• Maintain accurate and up-to-date accounting records.
• Assist with additional accounting, administrative, and special projects as needed.

Qualifications

• Prior experience with Accounts Payable, invoice processing, or a related accounting support function.
• Basic understanding of Accounts Receivable and customer payment processing.
• Experience working with bills and vendor statements preferred.
• Strong attention to detail and organizational skills.
• Ability to research and resolve invoice and payment discrepancies.
• Professional written and verbal communication skills when working with vendors, customers, and internal departments.
• Ability to follow established accounting procedures and manage multiple priorities.
• Experience working within an ERP system; Sage experience is a plus.
• Basic proficiency with Microsoft Excel, Word, Outlook, and Teams.

Compensation is up to $27/hr plus bonus DOE. The company is actively interviewing qualified candidates.