AP/AR Specialist: Precision, Controls & Impact

Hamilton Independent School District; Hamilton (TX); On-site; USD 42,000 - 62,000; Full time

Job summary

Hamilton Independent School District in Hamilton, Texas, is seeking an Accounts Payable and Receivable Specialist to support the finance team in accurate invoice processing and timely payment of expenses. Under the Director of Finance and Operations, you will maintain AP/AR data in the accounting system and ensure compliance with district policies and laws.

The role emphasizes data integrity, reconciliation of invoice batches, and effective communication with vendors to resolve discrepancies.

Qualifications

• Knowledge of accounting and bookkeeping principles.
• Organizational and time management skills.
• Ability to report work orally or in writing to supervisor as required.
• Ability to carry out instructions furnished in written or oral form.
• Ability to add, subtract, multiply and divide, performs complex arithmetic operations and use calculators.
• Ability to understand, apply and use personal computers and software applications (e.g., Word, Excel).
• Ability to problem-solve job-related issues.
• Ability to process paperwork accurately according to standardized procedures.
• Ability to maintain confidentiality of information regarding school district financial and other information.
• Ability to establish and maintain cooperative working relationships with others contacted in the course of work.

Responsibilities

• Assists in administering the school district's accounts payable and receivable functions, including the processing of purchase orders and invoices for payment, and inputting and maintaining data and information into the accounting system regarding accounts payable to ensure records are accurate and up-to-date.
• Researches discrepancies regarding the accuracy of invoice amounts, word counts, etc. for the purpose of ensuring accuracy and implementing corrective measures, communicating with vendors, consultants, translators, or others as needed to reconcile.
• Assists in inputting and maintaining all data and information into the accounting system regarding accounts payable.
• Reconciles accounts payable invoice batches, and processes payment checks or wire payments as directed.
• Develops reporting procedures and internal controls for timely and accurate completion of reporting and record-keeping requirements.
• Maintains accounts payable records for accurate and up-to-date filing and recordkeeping.
• Composes correspondence to clients as needed for the purpose of documenting activities, providing written reference and/or conveying information regarding accounts payable issues, balances, etc.

Job description

Hamilton Independent School District in Hamilton, Texas, is seeking an Accounts Payable and Receivable Specialist to support the finance team in accurate invoice processing and timely payment of expenses. Under the Director of Finance and Operations, you will maintain AP/AR data in the accounting system and ensure compliance with district policies and laws.

The role emphasizes data integrity, reconciliation of invoice batches, and effective communication with vendors to resolve discrepancies.