Accounts Payable Specialist: AP Operations & Compliance

Orion Marine Group; Houston (TX); On-site; USD 48,000 - 60,000; Full time

Job summary

Orion Admin Services in Houston, TX seeks an Accounts Payable Support Specialist on a contract basis to assist with invoice processing, vendor inquiries, and reconciliations. The role emphasizes accuracy, compliance, and timely AP operations across multiple priorities.

The ideal candidate has 3+ years in AP or related finance, strong Excel and ERP proficiency, and the ability to collaborate with internal departments and vendors to resolve issues.

Qualifications

• 3+ years of Accounts Payable, accounting, or related finance experience.
• Strong understanding of AP processes, including invoice processing, and vendor management.
• Strong attention to detail and commitment to accuracy.
• Ability to manage multiple priorities and meet deadlines.
• Strong communication and organizational skills.
• Proficiency with Microsoft Excel and accounting systems/ERP platforms.

Responsibilities

• Support daily Accounts Payable activities, including invoice processing.
• Review invoices for accuracy, proper approvals, coding, and compliance with company policies.
• Assist with resolving invoice discrepancies and follow up with internal departments and vendors as needed.
• Maintain accurate documentation and support audit requirements by ensuring records are complete and accessible.
• Assist with vendor inquiries and provide timely, professional communication to resolve issues.
• Help monitor AP aging, open invoices, and pending payment items to support timely resolution.
• Assist with research and resolution of payment-related issues.
• Provide backup support across AP functions as needed to maintain business continuity.
• Collaborate with AP team members to ensure alignment on priorities, deadlines, and operational needs.
• Assist with special projects as needed.
• Follow established AP policies, procedures, and internal controls.
• Assist with maintaining compliance with company requirements, including vendor setup controls and invoice processing controls.
• Identify potential issues and elevate concerns appropriately.

Skills

Accounts Payable

Vendor management

Excel

ERP systems

Tools

Dynamics/ERP

Job description

Orion Admin Services in Houston, TX seeks an Accounts Payable Support Specialist on a contract basis to assist with invoice processing, vendor inquiries, and reconciliations. The role emphasizes accuracy, compliance, and timely AP operations across multiple priorities.

The ideal candidate has 3+ years in AP or related finance, strong Excel and ERP proficiency, and the ability to collaborate with internal departments and vendors to resolve issues.