AP/AR Specialist: Invoices, Billing & Payments

Historic New England; Haverhill (MA); On-site; USD 48,000 - 64,000; Full time

Job summary

Historic New England is seeking an Accounts Payable and Receivable Specialist to support its Business Services team. The role handles vendor payments, employee reimbursements, and tenant billing records, ensuring accuracy, proper documentation, approvals, and timely processing in accordance with policies.

The position requires strong attention to detail, experience with accounting software, and the ability to work independently and with colleagues across the organization to resolve discrepancies

Qualifications

• High school diploma or equivalent and at least two years of relevant accounting or bookkeeping experience, including accounts payable processing.
• Experience using computerized accounting software to process accounts payable; accounts receivable experience preferred.
• Proficient with Microsoft Excel and Outlook.
• Strong attention to detail and ability to maintain accurate financial records.
• Ability to organize work, manage competing priorities, and meet deadlines.
• Ability to research discrepancies and resolve routine issues.
• Professional communication with vendors, tenants, and staff.

Responsibilities

• Process vendor invoices and employee reimbursements.
• Enter invoices, prepare payment batches, and issue payments.
• Maintain vendor documentation and ensure proper approvals.
• Code corporate card transactions and reconcile bills.
• Manage tenant billing and payments; generate aging reports.
• Respond to inquiries and resolve payment discrepancies.
• Support site utilities invoicing and filing.
• Maintain filing system for payable/receivable documents.
• Perform other duties as assigned.

Skills

Attention to detail

Vendor communication

Organization

Discretion

Communication skills

Teamwork

Discretion with confidential info

Education

High school diploma or equivalent

Tools

Microsoft Excel

Outlook

Accounting software

Job description

Historic New England is seeking an Accounts Payable and Receivable Specialist to support its Business Services team. The role handles vendor payments, employee reimbursements, and tenant billing records, ensuring accuracy, proper documentation, approvals, and timely processing in accordance with policies.

The position requires strong attention to detail, experience with accounting software, and the ability to work independently and with colleagues across the organization to resolve discrepancies